2020-04-09 Meeting notes

Date

Apr 9, 2020

Attendees

Jo Anne Newyear-Ramirez, UC Berkeley
Xiaoli Li, UC Davis
John Philip Renaud, UC Irvine
John Riemer, UCLA
Jim Dooley, UC Merced
Tiffany Moxham, UC Riverside
Roxanne Peck, UC San Diego
Haley Mcewan, UC San Francisco
Lidia Uziel, UC Santa Barbara
Marcia Barrett, UC Santa Cruz (note taker)
Holly Eggleston, California Digital Library

Not attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Welcome!	Get the meeting started; review and understand the agenda	5	Xiaoli
2	Intros & Ice breaker		10	Xiaoli	Name, title, institution If you weren’t doing your current job, what would you be doing?
3	Review group charge		15	Xiaoli	Charge: p.29-31 of SILS Phase 4 Shared Governance Structure, Charges and Work Practices (SGSCWP) Basic questions to consider: What is the deliverable? What will you do to achieve this deliverable? Who does the work? What are our working assumptions? Deliverables: Is this an ongoing duty or is this a time-bound deliverable? Is this deliverable clear? Is there a handoff? Are any deliverables “hidden” in other areas of the charge? Understand the timeline: Which deliverables come when? Which deliverables have to come first? What are the dependencies? Interdependencies of groups: Know who you report to. How are you going to report? Know who you have to communicate with. How are you going to communicate with them? Which groups will you be working closely with? When to escalate: No magic formula for escalating: you’ll know it when you get there. Per the SGTF instructions (p.29): Escalate when you need high-level consultation or are unable to reach a required consensus despite good-faith efforts When you are too uncomfortable to proceed, escalate. If you are in “deadlock” or “contentious discussion,” escalate. If it’s clear that it affects many other groups and more coordination is needed, escalate. If you need more resources to get through an issue, escalate.
4	Team Charter		20	Team	Team Charter		Everyone - Review and populate team charter with your ideas
5	Tools		10	Xiaoli	Confirm members have access to Slack, Shared Drive, Confluence. (See Resources for instructions) Share Virtual meeting etiquette (see Resources) Introduce Confluence for meeting notes and task tracking Inform members Confluence will be “viewable” publicly starting in May. Decision pages		Let Xiaoli know if you didn’t receive an invitation to #tselg Slack channel
6	Parking Lot	Save these issues for future discussion			Decision-making process		Everyone - complete Technical Services Escalation Leaders survey Xiaoli sent on 4/6/2020
7	Meetings					Meet twice monthly and cancel if no agenda items	Xiaoli will send a Doodle poll (no Friday options)
8		Total	60

Future agenda items

meeting-notes

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