2021-11-4 Meeting notes

Owned by John Riemer, created
Last updated: Nov 10, 2021 by Lisa Mackinder
2 min read

Date

Zoom: Join our Cloud HD Video Meeting

Attendees

  • Jo Anne Newyear-Ramirez, UC Berkeley

  • John Riemer, UCLA

  • Jim Dooley, UC Merced

  • Aislinn Sotelo, UC San Diego

  • Lidia Uziel, UC Santa Barbara

  • Sarah Lindsey, UC Santa Cruz

  • Polina Ilieva, UC San Francisco

  • Lisa Mackinder, California Digital Library (notetaker)

Not attending

  • Xiaoli Li

  • John Philip Renaud, UC Irvine

  • Tiffany Moxham, UC Riverside

Discussion items

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Check-in

Announcements/Updates

5

all

New head of Metadata Services, Adam Baron, starts Monday at UCB. Will work remotely from Texas until he relocates over winter break.

 

 

2

Files in group’s Google folder

Confirm which files in Google folder will be saved.

John and Xiaoli have gone through all the files and documented their proposed decisions here. If you see anything is missing, please add it to the list. If you disagree with the decision, please add your notes in a separate column.

10

all

What about the Gobi and Marcive contracts?

All asked to note any changes to spreadsheet w/ preliminary decisions made by John and Xiaoli.

Lisa will take ownership of GOBI and Marcive documents and store them in CDL’s SharePoint space for major negotiations

@Lisa Mackinder Download GOBI and Marcive docs to store on SharePoint
3

Post-mortem exercise

We need to record our responses to the 4 post-mortem questions in this document https://docs.google.com/document/d/1a_-IiAkRBaYhdU1kskj3T-ig8iQz38wZy5w2NwH1OS0/edit

20

 

Post-mortem discussion points noted in document. Themes: Discussion topics happening in multiple groups; Ex Libris training disappointment; Labyrinthian governance structure actually worked; Unexpected need to work out campus-level access to NZ; RLF structure going forward; System migration fatigue; Migration is done but the work will continue for a year or more; Successful collaboration across campuses, and with CDL, in ways without opportunity in the past; Including base-level staff in process key to success; Unexpected hiccup with number of user accounts permitted.

 

 

4

Discussion of AEFG report to us

Discussion of AEFG response to the TSELG query regarding license management sent in September

20

 

  • No current shared storage space for uploading original license documents

  • Limitations on the licensing tool, and if we want to use it we might have to reshape our practices, means we need to look more closely at whether we want to use it, how, why

  • UCSC maintaining separate database of license negotiations, even those that fail

  • Would this get kicked over to SCLG - putting licenses into shared box space, allowing access across campuses?

  • Need naming conventions if shared space for storing licenses

  • John and Xiaoli will create a request to send to SCLG to get it onto an agenda



@John Riemer and @Xiaoli Li create request to SCLG to discuss shared storage space for uploading original licenses

5

Parking Lot

Capture important topics for future discussion

 

 

 

 

 

6

 

Total

55/60

 

 

 

 

Future agenda items

 

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!

Question? Contact AskSILS-L@ucop.edu