2022-03-16 Meeting Notes

Action item review, round robin updates from folks with action items

10 mins

Madelynn / All

Christine and Gabriela checked in with UCSF and UCD to confirm digital collections to test harvest to the Sandbox--confirmed that collections are okay.

NA

Update on meeting with Operations Team

10 mins

Madelynn and Christine

Madelynn and Christine checked in with the Operations team; the Ops team reviewed the charge and confirmed it looked good; the Ops team also reviewed the charter and confirmed it is okay; also checked in with the Ops team about the deliverables timeline, and they confirmed it is okay to recommend the recommendation to continue this analysis (with an approximation to timebound this work) and suggest the work of the project team continues beyond the initial six-months.

Also noted intersections with Discovery; the Ops team noted that DCPT is encouraged to communicate laterally and directly with Discovery, without approval from the Ops team.

@Madelynn Dickerson (Unlicensed) will check in with the Discovery team to touch base on the Decision Tree and Companion Document.

Finalize draft workplan

15 mins

Madelynn / All

Receive feedback on the Decision Tree by May 31st.

Conduct pre-assessment scan of digital collections in UC Library Search; May 31st is a reasonable deadline. @Krystal Boehlert (Unlicensed) is currently awaiting Alma authentication info.

Discussed strategies to make sure the DCPT is accountable to the workplan; the workplan will be a standing agenda item and DCPT members can round robin progress updates.

Discussed final report structure; can include activities DCPT engaged in, as well as results. Also discussed including a “summary of accomplishments” as well as items/tasks to communicate hand-off to the next PT. Chrissy will start a general outline, but DCPT will all engage in building out the report and editing.

@Madelynn Dickerson (Unlicensed) to add the workplan as a standing item on the DCPT meeting agenda.

@Chrissy Rissmeyer (she/her) (Unlicensed) to start an outline (main sections headings) for the final report. (This does not include developing content for the report.)

DCPT (@Christine Kim (Unlicensed) @Chrissy Rissmeyer (she/her) (Unlicensed) @Claudia Horning (Unlicensed) @Gabriela Montoya (Unlicensed) @Jerrold Shiroma (Unlicensed) @Krystal Boehlert (Unlicensed) @Madelynn Dickerson (Unlicensed) @Rachel Jaffe)to continue on with the action items indicated in the workplan.

@Madelynn Dickerson (Unlicensed) and @Christine Kim (Unlicensed) will meet with Discovery.

Wrap up

Review actions and decisions

5

Parking Lot

Capture important topics for future discussion

40/50