2022-04-27 Meeting Notes

Round robin workplan updates

Action Items to check in on include:

• Final review of DCPT Visibility Pre-Assessment Questions (to be converted into a Google form)

Check in on progress on our ongoing action items

20 min

Madelynn / All

Updates:

• Visibility Pre-assessment: KB reported that she and CR had spent some time refining and wordsmithing the questions. They also had some conversation about how to direct the questionnaire to on each campus. Follow up discussion led to clarifying and updating the questions under the ‘Current Assessments’ section. Project Team also reviewed the draft introduction to the questionnaire. Once finalized, we will share to Discovery for feedback and to Operations for distribution.

  • Question: Do we anticipate one campus, one response to the questionnaire? Or do we want to leave it open to multiple respondents from each campus? Decision: One response per campus.

  • Question: Do we want to consider N/A, zero, etc. as an options on multiple choice questions? Decision: Yes, we can add these options.

  • Question: Do we want to add an estimated time to complete? Decision: Yes.

• Decision Tree Feedback: MD reported that have not yet received feedback from Discovery.

• Workflow Assessment: GM shared the Calisphere Content Display Issues report she put together (based on display in CDL’s sandbox). CR commented that some of the issues are things that we would want to recommend as things to be considered or addressed by campuses (e.g. relevancy rankings). CK raised a question about Calisphere OAI-PMH to Primo mapping; discussion followed on whether mapping or normalization issues should be addressed in this report.

GM will update Calisphere Content Display Issues report to better call out relevancy ranking as a display issue.

Continue eview draft report outline

Related action items (all):

• Feedback on structure/sections

• Ideas for populating sections

• Volunteers to coordinate/finalize

Progress towards a draft by our deadline

20 min

Madelynn/All

MD led the Project Team through a review of the report structure and solicited input. Decision to include a ‘Deliverables/Findings’ section as a way to better highlight and create space to introduce and describe our work products. Decision: Include larger deliverables (decision tree, questionnaire) as appendices.

Discussion followed on how prescriptive we want to be within the report, how to best advocate for digital collections considerations, and how to best provide context and/or make the report usable by future groups.

All: Add links to deliverables, findings, related documents to the draft report.

Wrap up

Review actions and decisions

5

Parking Lot

Capture important topics for future discussion

45/50