2020-05-15 SGTF agenda and notes

Meeting information

May 15, 2020 (3:15 - 4:30 pm)

Zoom: please see Outlook invite.

Recording of the meeting: https://ucop.zoom.us/rec/play/7pB8db2q_TI3HNPHsgSDAaAoW9XrJq2s2nQe8vANyknmBSECNwLzMudEMOKfolEO9RI73YPcvK6V0xrk?continueMode=true (please note: this Zoom-hosted recording will be available for 120 days, until September 12, 2020 , after which it will be automatically deleted by Zoom)

Attendees

Ginny Steel, (co-chair)
Aislinn Sotelo, (co-chair)
Donald Barclay
Susan Boone
Kevin Comerford
Alan Grosenheider
Sarah Houghton
Cathy Martyniak
Sarah Troy
Salwa Ismail
Peter Brantley
Felicia Poe
Danielle Westbrook

Guests:

N/A

Regrets

Alison Regan

Agenda and discussion notes

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Housekeeping	Are there any brief announcements or notices?	00:02	Ginny, Aislinn
2	SGTF team charter	Brainstorm the team charter (if helpful, here is the phase 4 SGTF charge): What is our objective, in 25 words or less? What are the main task force roles? Are all roles assigned? Anything missing? What are our expectations for working together?	00:20	Ginny	In phase 3, we were building the phase 4 structure. Now in phase 4, we’re developing a structure for operational governance (post go-live) and we will carry out assessment and cohort member engagement to inform this work. SGTF members should reflect on their campus and systemwide experiences around shared governance to help inform the post-go-live structure. Further notes are in the SGTF team charter.	--	SGTF members will review the draft team charter for finalization at the May 29 task force meeting.
3	Pre-mortem continued	Phase 4 SGTF pre-mortem Confirm: do members have any additional risks to raise (tab 1), particularly for post-go-live/operational governance? Review & discuss: the High/High risk strategies developed by the subgroup. Brainstorm & discuss: What assumptions do we have about “the next” SILS shared governance structure (i.e. for ongoing operations)?	00:35	Aislinn	Subgroup members (Aislinn, Alan, Danielle, Lena and Christine) met to discuss and complete the spreadsheet for high/high risk mitigation for high/high items. An additional risk: the current, phase 3 governance structure does not accommodate staffing pressures created by COVID-19) See “assumptions” tab in the pre-mortem spreadsheet for the brainstorming notes.	--	SGTF members will further consider their assumptions (re: what post-go-live governance will look like) and the task force will continue this discussion at the May 29 meeting.
4	Draft timeline and workplan	Phase 4 SGTF timeline and workplan (draft) Review & discuss: Are any “stages” missing? Is the timing correct? Are any tasks missing?	00:18	Danielle	This agenda item was moved to the May 29 SGTF meeting.	--	SGTF members will review the draft timeline in advance of the May 29 meeting.
5		Total	01:15

Future agenda items

Finalization of the SGTF work plan for phase 4 (due to SILS-WG for their review and endorsement - ideally to be shared by the end of May)