2021-02-08 Meeting notes

How are we??

simple check in

5

all

Technology check in

1. Confluence

2. SLACK

3. Google drive

4. List Serv

Clarity on when to use each tool and for what purpose

What to do with old minutes? Leave or export?

5 to 10

Confluence: meeting notes, final/polished documents; Public, so be a little careful.

Google Drive: drafts, works in progress, half-baked documents.

Slack: quick questions, things that need a fast response. Need to check regularly to be useful. Use @here or @channel if you want to make sure people see messages.

Email: don’t have list set up yet.

Leave old minutes in Google drive.

Survey - Goal

Get everyone up to speed on why we are doing this

Aspirational

5

From the charge: “Create a series of questions for campuses re: their expectations for RLF functionality in a SILS in areas including statistics, discovery, holdings maintenance, ease of duplicate checking, resource sharing, etc”

Some general questions may be for everyone; other questions may be specific to certain functional groups.

Survey - Chunks

1. Resource management

2. Fulfillment

3. Discovery

4. RLFs

What kinds of questions go in each chunk:

clarity on boundaries

10

Come up with questions; then discuss where they belong in the survey.

How many questions for each section? Try cap of 10 questions? Better to have 3 to 5 if possible.

Open-ended questions or discrete (like a scale)? When you are writing your questions, indicate what kind of answer you expect.

Possibility of having most questions be radio buttons/scale and last question be something like “What are your pain points”?

Survey - work groups

Who to write questions for each chunk

5

Cathy volunteers to take RLF questions.

Hermine and Sarah: Resource management

David and Lynne: Discovery

Linda and Anna: Fulfillment

Survey - Near term timeline

When is it reasonable to have a first draft

3

Four weeks from now?

When to send out? Find out from groups what bandwidth is like before sending.

Survey - Near term deliverable

Google sheet with 4 tab?

Have that in Google folder for now, since drafty?

3

Agree on Google sheet with 4 tabs.

@Cathy Martyniak (Unlicensed) will make a template and send it out.

Survey - Audience

Who will get the survey?

5

Send them to Functional Groups; have each member fill it out on behalf of their campus (or ask someone else on the campus). Goal is to have one response per campus per functional area (and one from each RLF for the RLF survey).

Have name, etc. be required (no anonymous applies).

Any feedback from systemwide groups (e.g. SPST, SCLG) wanted? Maybe later on in the process? Look for trends in campus responses and take preliminary results to some systemwide groups? Topic for next time.

@Anna Striker will check on the status of the Working Group for Systemwide Print Collection Management Strategy final report.

Survey - technology

What technology will we use for the survey?

3

Google Form

Topics for next agenda (Feb 24th at 11:15)

Systemwide feedback on survey

We may skip next meeting.

Parking Lot

Capture important topics for future discussion

x/x