2025-06-13 LG Meeting

Item

Time

Who

Notes

Decisions

Actions

Welcome

Tom

Polling for new LG Meeting Day/Time

10 min

Tom

Results page: https://whenisgood.net/x9wnijy/results/ykwpwk8

We will wait until new folks are in LG and decide when to change the day/time

Update from Membership Transition Team

10 min

Kerry, Todd, Lynne are all dropping from LG

Notes from Caitlin: We are seeing very little turnover this year, in terms of SILS Cohort membership, about 2-4 members, which the SILS Ops Center is working on. Chair transition is going smoothly, with all OSTs having identified new vice chairs and with incoming chairs. Several groups have asked to not transition leadership mid-summer due to in-progress projects: for example the Tipasa project within Resource Sharing, and the SILS Membership Transition team has approved.

Question of “when will these teams transition?”. There needs to be an understanding of when this is and document that for the future.

If every time there is a group project, will they ask for these exceptions? Do we need to make this a regular exception?

Tom will ask about Resource Sharing to find out how long the delay in transition will last.

What is the leadership Group role in this aspect?

We agree that teams can notify SILS Ops Center and Membership Transition Sub-team when these exceptions are needed. It would be good to have an expected timeline for eventual transition.

• Tom will contact Caitlin with the decision.

WIPT update

10 min

Todd/Tom

• Known Issues Portal

• Infrastructure Performance

DRAFT Recommended Process for the Formation of New SILS Groups

15 min

ST

review feedback from DOC

OT

10

SL

Request to have written updates added to the agenda after the transition.

Perhaps we can also ask OT to examine the workload of Chairs. Are there areas that VCs can cover? Can a Past OT chair have a role?

DOC

5

ST

Direction & Oversight Committee (ST)

DOC met on 6/3/25

• Reviewing the DRAFT Recommended Process for the Formation of New SILS Groups

• Reviewing a charge from CoUL for a Task force to explore the open scholarship infrastructure/tools landscape

• UC Libraries Forum Funding Discussion--requesting funding for ASL and captioning

• Discussed a request that went to CoUL from CoLD (the CSU Library Deans) for the UCs and CSUs to engage in  resource sharing via Alma. DOC will discuss with CoUL during the June meeting.

Other Topics as available:

• Patron Privacy and Data Security Team

TG

With Todd leaving the group, we need to decide a replacement

• Alma Analytics Annual Statistics Project Team

LG

With Lynne leaving the group, we need to find a replacement.

• Ex Libris Software Accessibility Project Team

SH

• Workstream Improvement Project Team

TG

WIPT Known Issues Portal update