2021-01-25 Meeting notes

Attendees

@Claudia Horning (Unlicensed)
@Jolene Beiser (Unlicensed)
@Becky Escamilla (Unlicensed)
@Jerrold Shiroma (Unlicensed)
@Rachel Jaffe
@Lisa Schiff (Unlicensed)
@Kate Tasker (Unlicensed)
@Krystal Boehlert (Unlicensed)
@Gabriela Montoya (Unlicensed)
@Eric Nebeker (Unlicensed)
@Chrissy Rissmeyer (she/her) (Unlicensed)

Not attending

Recording of Meeting

Meeting Recording:

https://ucla.zoom.us/recording/detail?meeting_id=UBOFQu%2B4QJ%2BX%2F%2BehTYi4Dw%3D%3D
Future agenda items (See the Parking Lot row on the agenda).

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Welcome!	Get the meeting started; review and understand the agenda; raise questions. Record the meeting if there are no objections	5	Claudia	Notetaker: Rachel
2	Tech Services Escalation Group meeting on ETDs	Update FG members on an issue first raised within DCFG	10	@Lisa Schiff (Unlicensed)	Group met last week to begin discussing the issues around ETDs. Questions discussed were: How should OCLC records be created for ETDs? How should ETDs be reflected in the SILS? Is there a relationship between these two? Three possible ETD workflows have been proposed for consideration. The group meets again 2/18. Chrissy: Was there discussion of ETDs that aren’t in eScholarship? It was also noted that campuses have different ways of handling embargoed ETDs.
3	External resources	What is the timing for bringing in external resources. How will decision be made on which ones to propose?	10	Everyone	We discussed the idea of creating a decision making tree that can be used by campuses when harvesting digital collections to the SILS. We’re interested in exploring the option of enabling campuses to harvest collection-level records only vs. all items in a collection. How would this work, what would this look like, is it possible if harvesting from Calisphere/CDL Collection Registry? How would campuses communicate with CDL about what collections should go into the SILS? Jolene made a point about finding aids and linking to digital collections from finding aids.		Claudia & Jolene will check in with their campus reps on the SILS Special Collections group to see what kind of discussion they are having about bringing finding aids into the SILS.
4	Initial brainstorming on MVP (Minimum Viable Product) for “go live”		10		Xiaoli Li’s MVP presentation PPC MVP Document Systemwide Work brainstorming list Reviewed items we added to the MVP spreadsheet and added proposed implementation deadlines. DCFG members can continue to add items to this list.	Added a few items to MVP list for DCFG. We will continue to flesh out and add more items as the project moves along.
5	News from PPC (Policy & Practice Coordinators) meeting	Learn relevant news, context, decisions, etc. from PPC meeting	5	Claudia	Nothing to report.
6	Task Reports	Updates on any previously assigned tasks	5		Our question was submitted to the FAQ.
7	Meeting schedule	Discuss whether we should meet next week	5	Everyone	There was some discussion about the SILS test phase: What is the end date for the test phase? Which collection will we want to harvest during the test phase? Same as in the Vanguard or possible a collection from each campus?	Claudia will check-in later this week for any agenda items, before cancelling next week’s meeting.	Claudia will look up the end date for the test phase and share over Slack.
8	Parking lot			Everyone	Kate had posted to Slack: Can we revisit a previous discussion about the COLLECTIONS feature in Alma/Primo VE?
9		TOTAL	50

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