2021-02-22 Meeting notes

Attendees

@Claudia Horning (Unlicensed)
@Rachel Jaffe
@Gabriela Montoya (Unlicensed)
@Krystal Boehlert (Unlicensed)
@Eric Nebeker (Unlicensed)
@Jerrold Shiroma (Unlicensed)
@Jolene Beiser (Unlicensed)
@Kate Tasker (Unlicensed)
@Becky Escamilla (Unlicensed)

Not attending

@Chrissy Rissmeyer (she/her) (Unlicensed)

@Lisa Schiff (Unlicensed)

Recording of Meeting

Meeting Recording: https://ucla.zoom.us/rec/share/nH6fOpt2ueWTcTLvf_wdpuF0jwHtV0G7ZLiMHzymBg-orOiX04xbHsD1XyVYhJoW.K0nZuGIxvFd4R-SR

Future agenda items (See the Parking Lot row on the agenda).

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Welcome!	Get the meeting started; review and understand the agenda; raise questions. Record the meeting if there are no objections	5	Claudia	Notetaker: Gabriela
2	DRAFT Decision-Making Tree	Review DRAFT Tree Review DRAFT Companion Document (Considerations for Sharing)	15	Everyone	Example of a UCSC Collection-Level Record		@Jolene Beiser (Unlicensed) @Rachel Jaffe and @Claudia Horning (Unlicensed) to continue working on the Companion Doc.
3	Update on Finding Aids in the SILS/Primo		10	@Jolene Beiser (Unlicensed) + everyone
4	Developing a set of questions for Calisphere Team	Questions could be answered at a future DCFG meeting with Calisphere team in attendance. Examples: Can Calisphere and/or the Registry be a means to get collection descriptions in the SILS? What are some potential paths for getting OAC finding aids into the SILS? What about pass-through collections that aren't in Calisphere, but should be in the SILS?	10	Everyone	Meeting is still to be scheduled, but Lisa is discussing these questions with the team today. Update: Team is going to do a little research into how collection records work in alma/Primo VE this week. UCR Example: https://ucr.primo.exlibrisgroup.com/discovery/fulldisplay?docid=alma991027262809704706&context=L&vid=01CDL_RIV_INST:UCR&search_scope=MyInstitution&lang=en UCI: ASpace EAD.xml → Alma UCSC: I know that we export data from ASpace that is used in the creation of catalog records, but I’m not sure if ASpace data is being directly harvested into our local Alma instance, but I can ask for more detail and report back. UCSF: MARC records with link (856) out to finding aid
5	News from PPC (Policy & Practice Coordinators) meeting	Learn relevant news, context, decisions, etc. from PPC meeting	5	Claudia	Alma test instances will come as early as the 12th. Primo VE is still slated for the 26th. Update on ETDs: Although we handed off this issue to PPC, which then handed it to the TSELG, I just wanted to update you all that TSELG just set some high-level parameters and handed it off to RMFG to investigate the best way to implement them.
6	Task Reports	Updates on any previously assigned tasks	5
7	Parking lot			Everyone	Kate had posted to Slack: Can we revisit a previous discussion about the COLLECTIONS feature in Alma/Primo VE? So far Kate has found that everything has to be in Alma first, in order to create the collections. UCI has one collection of this type.
8		TOTAL	50

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