2020-04-13 Meeting notes

Welcome!

Get the meeting started; review and understand the agenda

5

Claudia

Intros & Ice breaker

10

Claudia

1. Name, title, institution

2. If you weren’t doing your current job, what would you be doing?

Review group charge

15

Claudia

Charge: p.26 of SILS Phase 4 Shared Governance Structure, Charges and Work Practices (SGSCWP)

1. Basic questions to consider:
   What is the deliverable?
   What will you do to achieve this deliverable?
   Who does the work?
   What are our working assumptions?

2. Deliverables:
   Is this an ongoing duty or is this a time-bound deliverable? Is this deliverable clear? Is there a handoff?
   Are any deliverables “hidden” in other areas of the charge?

3. Understand the timeline:
   Which deliverables come when?
   Which deliverables have to come first?
   What are the dependencies?

4. Interdependencies of groups:
   Know who you report to. How are you going to report?
   Know who you have to communicate with. How are you going to communicate with them?
   Which groups will you be working closely with?

5. When to escalate:
   No magic formula for escalating: you’ll know it when you get there.
   Per the SGTF instructions (p.29): Escalate when you need high-level consultation or are unable to reach a required consensus despite good-faith efforts When you are too uncomfortable to proceed, escalate.
   If you are in “deadlock” or “contentious discussion,” escalate. If it’s clear that it affects many other groups and more coordination is needed, escalate.
   If you need more resources to get through an issue, escalate.

Team Charter

20

Team

Draft charter

Tools

10

Claudia

1. Confirm members have access to Slack, Shared Drive, Confluence. (See Resources for instructions)

2. Share Virtual meeting etiquette (see Resources)

3. Introduce Confluence for meeting notes and task tracking

4. Inform members Confluence will be “viewable” publicly starting in May.

5. Decision pages

Parking lot

Save these issues for future discussion

TOTAL

60