2024-10-02 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1wMTqcjWlZ9I2kvS7MRXQy3PE-2NBYL-H/view?usp=drive_link

Pre-discussion prior to EIMP presentation

8 minutes

Sarah/Lakshmi

• Reminder to OT to take notes for a later discussion at next SILS OT meeting

Presentation by EIMP

25 minutes

Marcia/Tricia

• Slides

• new group proposed: Inclusive Metadata SKG (SILS Knowledge Group)

• questions from SILS OT

• Jackie - how would this team address metadata content that cannot be updated? CDI records

  • Tricia clarified that this group would act as a liaison between the UCs and ExL

• John - is there a reason that the CKG couldn’t be modified to fit these needs?

  • volume of work is such that CKG may not be able to take this on in addition to their existing work

  • existing priorities for current CKGs does not make this work a priority, the new SKG would make it clear that this is the priority for this group

• Xiaoli - shared a link: Diversity, Equity and Inclusiveness in Search Advisory Group – ELUNA (el-una.org)

  • what are the skill sets needed for this group? how does this group work with the resource management group? Perhaps task Discovery with this work?

  • this work is more far reaching than solely Discovery work

• Tom - current governance structure touched upon (AC and LG connect groups), where does this EIMP proposed work belong?

  • no current way to communicate this information beyond Confluence

• Marcia - written final report is still forthcoming

• Xiaoli asked clarifying questions about current CKG structure after Marcia and Tricia finished their presentation and departed the meeting (9:36am - 9:39am)

  • our recommendations will be to LG, who will then discuss and move the topic on

• Presentation begins at time stamp 7:40 and ends at time stamp 32:45

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

10 minutes

Team

• Student mobile IDs (Jackie)

  • background: UCI patron with a mobile ID entered a UCB library (mobile IDs are not currently used at UCB and their scanners are not able to scan QR codes)

  • Robin - this also came up at UCD, pointed out this will impact self check out as well

  • Tom - UCM IDs contain numbers specific to the UCM system

    • meeting with ExL yesterday (part of WIP) - AFN discussion

  • Xiaoli asked if this is what is being discussed: ID Card - Ex Libris Knowledge Center (exlibrisgroup.com)

  • Lakshmi - gave background on UCI decision to remove physical barcodes, came from the main campus, referred to as the OneCard system, can provide more info if needed

    • follow up on next meeting

  • Greg - UCSD still has a mag strip to work with existing older technology in other areas of the library

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

12 minutes

Sarah/Team

• CDL shared resources update (Sarah) - Lakshmi and Sarah met with Miranda yesterday

  • 3 ways to move forward:

    • CDL shared collections will work on a decision making matrix - best way to communicate with this group

    • new project team would include accountability and communication channels

    • proposal to include a CDL shared collections representative on SILS OT - CDL will discuss and get back to OT

WIP: Infrastructure

Get a preliminary strategy from OT as to how we report slowness or other server-related problems

0 minutes

Gem

• For reference: Alma Jobs and Predictability

• will discuss asynchronously via Slack

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

0 minutes

Sarah/Team

• last meeting was 9/20/24

• table for next meeting

Pending projects / materials:

• FYI updates on anything we’re waiting for

0 minutes

Team

• (Revisit after August / Sept 2024) Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published

  • revisions are still pending

  • final report will be shared after revisions

  • Still awaiting final report from LG before further action

• Network user records purges (discussion to be continued)

• OT Work Plan

Executive Session

Private discussion as needed

0 minutes

Parking Lot

Capture important topics for future discussion

0 minutes

• Project Team Check-ins (quarterly basis - last check in was around March 2024)

  • OARM-PT

  • EIMP-PT

• Signature Success Program

  • paused during renegotiations

• Known Issues with Alma/Primo VE

• Alma Consortia Advocacy Group (ACAG) updates as needed

• SSO use in the NZ - updates from Gem as needed

  • SSO Options for Network Zone Accounts

59 minutes