2023-04-04 CDLNZ-PT Meeting Note

Facilitator intro

Check updated invite for today’s zoom link.

Updates

Timeline discussion

Still to do. (Copied from 2/8 discussion.)

• Formalize our thoughts around the funding and why

• Finish documentation, provide an overview

• Create a game plan for the POL entry

• Review ideas for presentations we want to do

• Review the Asana board

• Tier 2 discussions

• April end of year final report: charge vs what we’ve done, what we can’t do or can’t get done. Note that we’re using May/June to work on the POL project and we can update again if needed.

  • Review where we’ve come from and Needs Assessment and Timeline

  • Draft for formatting the final report

  • Consider getting feedback from CDL Shared Collections staff before publishing, and potentially the Acq/Eres OST subteams + Ops team, Caitlin as project champion. Go through several review stages, ask questions.

  • Date for final report? End of April? Need to work backwards for writing the draft, getting feedback, sending it out. No hard deadline though. Maybe Mid-May.

• Extending the group through June: We report to Chairs of Acq & Eres groups. Caitlin will take the question to Tom/Jackie in Ops to ask how they think. Not a formal vote from subteams, but Caitlin will send an email to notify them after talking to Ops.

Gem will send email to Acq requesting feedback

Next Steps

5

Parking Lot / Overflow

After POL plan, work on funding

Work on more Tier 2 issues (see notes from 2/8/2023)

Notes/Topics for Ex Libris Consulting

Next Quarterly report: Include expectations for campus practices around making order records.

Best Practice: How long to wait for collection to show in CZ vs creating local record? Inventory subteam will look and probably send to Eres for further discussion.

Vanderbilt integrated with Oracle and did a presentation on it.

For reference: Out of Office/Vacation Schedule