2021-04-02 Meeting notes

Date

Apr 2, 2021

Zoom link in Outlook Calendar invitation.

Notetaker: @Joshua Chaim Hutchinson (Unlicensed)

Attendees

@Kevin Balster UCLA (Voyager)
@Catherine Busselen UC Santa Barbara (co-chair) (Alma/Primo)
@Ryan Finnerty UC San Diego (Millennium)
@Kathleen Garvey-Clasby (Unlicensed) California Digital Library/SCP (Millennium)
@Joshua Chaim Hutchinson (Unlicensed) UC Irvine (Alma/Primo)
@TJ Kao UC Davis (co-chair) (Alma/Primo)
@Cathleen Lu UC San Francisco (Millennium)
@Eileen Pinto (Unlicensed) UC Berkeley (Millennium)
@Erika Quintana UC Riverside (Alma/Primo)
@Sarah Sheets UC Merced (WMS)

Not attending

@Marcia Barrett

Discussion items

Item	Desired Outcome	Time	Who	Notes	Discussion	Actions
Announcements	Share short pieces of need-to-know information	5 min	All	Upcoming meetings with ExL (complete list)
RMFG and AEFG Decisions	https://docs.google.com/document/d/1oN3SVAGySGceMQzw1hrOTPOwBauQO8rxHX_7zDgQfMc/edit?usp=sharing https://docs.google.com/document/d/1qEe-LeTvJo9GcLSR24YKGKwVURzCuo-CHtkg6L3G6mk/edit	5 min	All		Discussion of free vs OA content-- who makes decisions/definitions. Hopefully not catalogers! Any 856 that you don’t want to risk losing, copy to 956. Or create portfolios (if already in Alma). Local decision. For Alma campuses, worth testing creation of portfolios in the testload-- easier now rather than later. MARCIVE print records-- almost all of these have a link in them to the online version of the record. Might need to be a MARCIVE specific discussion about how to handle MARCIVE. There’s a MARCIVE collection in the test load that can be used to collect OCLC numbers that UCSD will be contributing.
Post-Data Cleanup meeting discussion	Determine if there is follow-up needed from the EL meeting held April 1	10 min	All
SCP record deletion findings		10 min	All		UCSB and UCD don’t have SCP serials in their primo test instances; UCI, UCSC and UCR do. Ex Libris is recommending that those Primo VE campuses delete those records. UCSB is running delete jobs on test DB for SCP. So far has taken 4 days. This is going to be a long job. UCD deleted 1.2 million portfolios and associated bib records; but there are loads left, and it deleted some non-SCP portfolios. Took 6/7 days.
Marcive discussion		10 min	All		Later discussion – What are the different types of scenarios we have (Print AND electronic? Print only? Electronic which is broader than UCSD? Local focuses on MARCIVE profile that’s not covered by UCSD. UCSD has been processing lots of MARCIVE updates since the test load (mostly URL updates)
Update on Day 1 post migration data cleanup document	Breakout group discussion	30 min	All	https://docs.google.com/document/d/14pPaqCwoiQcdG2ZbimdjZQ8IdRhGmBz2YyHoviOUUeM/edit?usp=sharing	Breakouts! Group 2 recommendations: Technical migration – will be done/prioritized at the local level Identifying corrupt characters 1) ILSDC should have a normalization rule ready to go/share in the NZ that will do the updates that can be done in bulk (editing the double-daggers, etc) 2) Existing Alma campuses should run the corrupt characters Indication rules on their test DB and production, in order to identify/flag any potential problems before that can be cleaned up in our existing systems now; 3) we should be prepared to run either ONE indication rule and then split up (by campus?) or 10 indication rules (e.g. HAS 035 (cui) AND HAS [corrupt characters]). How this cleanup work will be divided remains to be determined.