2020-04-13 ExL Meeting notes

Date

Apr 13, 2020 1-2pm

Attendees

@Tom Bustos , co-chair
@Carlo Medina (Unlicensed) , co-chair
@Bill Hackenberg (UCLA) (Unlicensed)
Maria Bunevski, Ex Libris
@Caitlin Nelson

Not attending

everyone attended

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Review vanguard decision	Confirm that Ex Libris can support UC	10		UCSB, UCB, UCLA, UCSD, UCSF + CDL What are the risks? Would Ex Libris push back? If so, what would they suggest? Caitlin: UCSB small, already on Alma Primo; UCB (Millennium) and UCLA (Voyager) large and each has a RLF; UCSD (Millenium) includes SCP; UCSF (Millenium) small, grad students and medical students, Millennium user; Plus the CDL. Will be recommending this tomorrow. What kind of risk does this mean for us, and how would we mitigate it? Maria: should be OK. robust cross section of data records. ExL will support UC if problems arise. ExL will respond before Friday if this position changes. Caitlin: if we need to reduce, we could move UCSF. But, they are pretty small. Carlo: two largest repositories UCB and UCLA	We will proceed to recommend 5 campuses in the Vanguard plus the CDL to the Working Group	Maria will verify with ExL is OK with 5 campuses in the Vanguard plus the CDL Apr 17, 2020
2	Review timeline	Get more details on the timeline to support meeting milestones	20		When are the hand-offs between on-boarding and vanguard? PM, migration consultant, implementation consultant (network zone stuff) + analysts = 4-5 person team (maybe smaller) Transitioning - the vanguard team will be with you through go-live. Onboarding team pulls out all the highlights and info so that they can ramp up more quickly. Collaborative workflows - also in May, that’s when that person comes on. That person will then overlap with onboarding. Before the collaborative network meeting, there is training that gets assigned. Then we have then come in and all talk about that topic. What dates are set in stone? What tasks are dependencies for which milestones? Will there be checklists for particular major milestones (i.e. Vanguard test load)?
3	Questions	General questions to post			What is our architecture? What goes in the Network Zone, what doesn’t? How does SCP acquisition work happen? What entities need to get represented in the system? (labs, libraries, branches, etc.)	Separate messages in Basecamp per question. Ping not preferred.
4		TOTAL	/ 60