2021-03-19 Meeting notes

Item

Desired Outcome

Time

Who

Notes

Discussion

Actions

Announcements

Share short pieces of need-to-know information

5 min

All

Upcoming meetings with ExL (complete list)
Two RMFG decisions: (Go-live) Non-OCLC IDs in 035 fields in bibliographic records (Go-live) Local bibliographic data (5XX-9XX)
SCP numbers needed from Alma campuses, as well as any other large-scale deletions or suppressing needed
No meeting next Friday!
Catherine on vacation all of next week
Next week’s Thursday meeting with Ex Libris will be about fiscal close
Catherine met with the IC’s and talked about local copies of SCP records. They want to know the scope of how many records will need to be updated to keep them out of the NZ

TJ created a document with options on how to deal with 035s that do not have an OCoLC prefix or ones on records we do not want to contribute to the NZ. The group revised the document
UCSC says that the parentheses are important to include in the 035
Ex Libris put a bunch of non-OCLC numbers in the 035 from previous migrations; be on the lookout for those
We will look at the Local Bib Data recommendations later

Everyone should make more additions to TJ’s document if you have them
Current Alma campuses need to provide numbers of SCP titles/portfolios that need to be deleted and whether they exist in Alma or Primo. Do the same for Marcive records. See email from Catherine on 3/18. Reply to the email when you have the numbers and your plan of action (suppress, delete, etc.)

Update on Day 1 post migration data cleanup document

Begin adding steps/details for each task

45 min

All

https://docs.google.com/document/d/14pPaqCwoiQcdG2ZbimdjZQ8IdRhGmBz2YyHoviOUUeM/edit?usp=sharing

The group went over a few tasks to determine what steps are needed plus who is responsible. These tasks can now be used as examples for how to fill out all the others

@TJ Kao will create subgroups that will work on about 2-3 tasks each. Each subgroup should have a member from a current Alma campus

Campus report on what they have found in Test Load so far (by the record load order)

Information sharing

15 min

All

Ran out of time

ILS Data Cleanup

Date

Notetaker: @Ryan Finnerty

Attendees

Not attending

Discussion items

Item	Desired Outcome	Time	Who	Notes	Discussion	Actions
Announcements	Share short pieces of need-to-know information	5 min	All	Upcoming meetings with ExL (complete list) Two RMFG decisions: (Go-live) Non-OCLC IDs in 035 fields in bibliographic records (Go-live) Local bibliographic data (5XX-9XX) SCP numbers needed from Alma campuses, as well as any other large-scale deletions or suppressing needed No meeting next Friday! Catherine on vacation all of next week Next week’s Thursday meeting with Ex Libris will be about fiscal close Catherine met with the IC’s and talked about local copies of SCP records. They want to know the scope of how many records will need to be updated to keep them out of the NZ	TJ created a document with options on how to deal with 035s that do not have an OCoLC prefix or ones on records we do not want to contribute to the NZ. The group revised the document UCSC says that the parentheses are important to include in the 035 Ex Libris put a bunch of non-OCLC numbers in the 035 from previous migrations; be on the lookout for those We will look at the Local Bib Data recommendations later	Everyone should make more additions to TJ’s document if you have them Current Alma campuses need to provide numbers of SCP titles/portfolios that need to be deleted and whether they exist in Alma or Primo. Do the same for Marcive records. See email from Catherine on 3/18. Reply to the email when you have the numbers and your plan of action (suppress, delete, etc.) @Kevin Balster will make additions to the 035 recommendations document @Marcia Barrett will make additions to the 035 recommendations document @Catherine Busselen will make additions to the 035 recommendations document @Ryan Finnerty will make additions to the 035 recommendations document @Kathleen Garvey-Clasby (Unlicensed) will make additions to the 035 recommendations document @Joshua Chaim Hutchinson (Unlicensed) will make additions to the 035 recommendations document @TJ Kao will make additions to the 035 recommendations document @Cathleen Lu will make additions to the 035 recommendations document @Eileen Pinto (Unlicensed) will make additions to the 035 recommendations document @Erika Quintana will make additions to the 035 recommendations document @Sarah Sheets will make additions to the 035 recommendations document @Marcia Barrett will email the group with numbers/actions for CDL/Marcive records @Catherine Busselen will email the group with numbers/actions for CDL/Marcive records @Joshua Chaim Hutchinson (Unlicensed) will email the group with numbers/actions for CDL/Marcive records @TJ Kao will email the group with numbers/actions for CDL/Marcive records @Erika Quintana will email the group with numbers/actions for CDL/Marcive records
Update on Day 1 post migration data cleanup document	Begin adding steps/details for each task	45 min	All	https://docs.google.com/document/d/14pPaqCwoiQcdG2ZbimdjZQ8IdRhGmBz2YyHoviOUUeM/edit?usp=sharing	The group went over a few tasks to determine what steps are needed plus who is responsible. These tasks can now be used as examples for how to fill out all the others	@TJ Kao will create subgroups that will work on about 2-3 tasks each. Each subgroup should have a member from a current Alma campus
Campus report on what they have found in Test Load so far (by the record load order)	Information sharing	15 min	All		Ran out of time