2023-07-24 Meeting notes

Welcome/Assemble

Allowing people to join from other meetings, etc.

1-2

Announcements

Share new general information.

5

All

CDLNZ-PT Report Discussion & Acceptance Vote

Discuss & Vote to Accept Report

30

@Erika Quintana

@Stacy McKenna

All Members

Pre-read: CDLNZ project team final report https://docs.google.com/document/d/1-czEdWeYntmOuNplFdeqg8E6-SZit1krHyoNvweoe58/edit

• Discussion Notes

  • Report & CDLNZ-PT’s work is largely e-based, which has specific workflows that may not be universal in ACQ functionalities.

  • Looking at path forward to organize CDL-POL in IZs which is a long path forward, interest in doing clean-up of records but thinking about how or when that may be done (and if it can be harmonized or not).

  • Next steps are largely based on CDL Shared Collections’ work to develop NZ ACQ functionalities and data, but OSTs also serve a function to assist with testing, to provide support in documentation or some functionalities. Vast majority of work was in building infrastructure of NZ ACQ.

  • Any substantive issues could go to Gem Stone-Logan and Lisa Mackinder for review (missing information, unclear information).

• Acceptance Vote

  • Potential to vote virtually via ACQ-List email (with PT-campus reps staggering their vote at end).

@Stacy McKenna will send the call for voting to accept CDLNZ-PT final report via email (fist of five).

@Erika Quintana will add meeting recording for any members not able to attend who are interested in the meeting discussion on the final report.

Transition planning

New Chair & Vice-Chair appointed

10

@Stacy McKenna

Transition plans per recent All Chairs mtg - time to elect new chair/VC for 7/23-6/24.

Hiroko rolling off - likely not being replaced, Erika rolling off but staying for transition, still waiting on UCI replacement.

Positions are dynamic and expected to adjust to needs over time. “Guidelines and expectations” will likely be rewritten some (especially to enhance the Vice Chair responsibilities/involvement). Lisa proposes that a rolling occupancy might be more sustainable if folks have limited availability, or maybe just designate a campus rotation to ease transition expectations - idea to take to all-chairs.

Vision for next year - workflow discussions, Alma updates discussions, best practices discussions (even if not harmonizing exact workflows - tips and tricks with various categories of vendors), new paradigms like OA/transformative agreements/licensed physical material, Analytics statistics (workload reports), “top three” sticking points to explore solutions.

@Erika Quintana will send out meeting invitations for August meetings.

Deep Dive Discussions

• Reviewing Group Charge

• Work Plan Top Priority Planning

• Considering New Items for Work Plan for Group

30

All

• https://libraries.universityofcalifornia.edu/sils/documents/

• Work Plan: Acquisitions

• General discussion topics for “deep dives” or addition to work plan topics:

  • CDL / Local campus Workflows

  • Review of GOBI or other services

  • Continuations (receiving, renewals, encumbering (or not), serials vs standing orders, standing orders vs approvals, etc.)

  • All-UC Import Profiles workshop for after Fall quarter

  • Others?

Parking Lot for Previous Action Items