2022-07-20 CDLNZ-PT Meeting Notes

Attendees

@Gem Stone-Logan , facilitator
@Lisa Spagnolo
@Erika Quintana
@Tamara Pilko
@Sherry Lochhaas
@Maria Figueroa
@Lisa Mackinder
@Angelica Felix

Not attending:

@Caitlin Nelson , project champion

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Facilitator intro	Set expectations for the outcomes of this meeting	5	Gem
2	All Chairs Updates				May be some misconception for people not as involved in SILS implementation/training as to what Alma can and cannot do.
3	Who’s Out			Team	Out of Office/Vacation Schedule For the next two weeks subteams will meet as possible.
4	Funding	How do we figure out how best to use the funding?		Gem/Lisa M?	Areas that may need assistance: Programming assistance the Oracle/Alma connection (is there existing staff support?) Hope that the UCSD/Oracle work can be replicated in the NZ. However, this is just expenditures going out. Not deposits from campuses. Constructing Acq File 549 Licenses - Cleanup needed Review code and naming convention Some are no longer valid Amendment vs full license (To change have to recreate the license) There will also need to be new licenses added (not a lot) POLs - approximately 430 active orders. How many are complicated vs easy? Maybe a couple full days a quarter. Aligning 200 vendors in Alma with payment vendors (material suppliers) - Unclear what we need to do for the Oracle connection. Brief record already in Alma First fix the codes Some of the other details can be added later Probably wouldn’t take as long as POLs Ledgers and Funds Doesn’t exist at all in Alma currently May benefit from Ex Libris consultation or outside consultation What about payments and projections? Creation of monthly/quarterly reports for rechargers Can this be done in Analytics? Inventory Currently at the more complicated collections Temporary staff person would be helpful to have more dedicated time to look into the issues. Though potentially big learning curve. Would need to be some from a campus and understand how CDL operates. Has been requiring digging into paper documents to verify content and participation. Maybe hiring someone to take over CDL regular, more easily explained, duties. (Also someone already familiar with Alma.) Possibly borrowing from the campuses. Need further discussion about how much additional help. Would be helpful to be fully staffed (currently in process, hopefully soon). Outstanding Questions: Will we need to pay for programmers for custom Oracle/Alma work More info about how Ledgers/Funds work and what additional info we still know CDL talk internally about inventory support	Come back by Labor Day with more info around the outstanding questions.
5	Group Work				Inventory - Sherry, Maria, Tamara Ledger/Fund - Lisa M, Lisa S, Angie, (Erika when extra testing needed) Vendors - Erika, Sherry, Lisa M, Angie, (Tamara when needed)
6	Parking Lot / Overflow				Come back by Labor Day with more info around the outstanding questions. Best Practice: How long to wait for collection to show in CZ vs creating local record? Inventory subteam will look and probably send to Eres for further discussion. Vanderbilt integrated with Oracle and did a presentation on it. Status Report What we’ve done. Can any pain points be addressed immediately and, if not, what’s the plan Upcoming Dates July 27 - plan to meet as individual groups August 2-3 - subgroups may meet individually For reference: Out of Office/Vacation Schedule