2024-09-04 RS OST meeting notes

Attendees

@Kristen Van Vliet , UC Berkeley (chair)
@Jason Newborn , UC Davis
@Linda Michelle Weinberger , UC Irvine
@Demitra Borrero , UC Merced
@Sabrina Simmons , UC Riverside
@Ryan White , UC San Francisco
@Judea D'Arnaud , UC San Diego
@Helena Gagnon , UC Santa Barbara
@Dawson Kelly (UCSC) , UC Santa Cruz (vice chair)
@Alison Ray (CDL) , California Digital Library
regrets: @Amador, Alicia , UC Los Angeles
guests: @Ross Anastos , UC Merced (F OST), Ellen Dario, UCB (NRLF), Jackie Gosselar (UCB), Zach Silveira (UCSF)

Zoom URL: https://berkeley.zoom.us/j/99437694899?pwd=9nX1Pd82i2VWzoHcIjPs3mPf2nreSn.1

	Topic / Desired Outcome	Time	Who	Notes	Decisions	Actions

	Topic / Desired Outcome	Time	Who	Notes	Decisions	Actions
1	make sure Kristen records meeting / any announcements?	1	Kristen	Any announcements? no announcements today
2	P2P testing overview	30	P2P project Buddy Groups for future testing: Group 1: UCR, UCI, UCD Group 2: UCSC, UCB, UCSF Group 3: UCSD, UCSB, UCM	Example setup of P2P : run through example full setup if possible. P2P Setup document UCSC demo their setup Digitization workflow setup → test out different workflows (attachments vs link) during test period, discuss		@Alison Ray (CDL) re-ask Steve Burke about rota assignment rules & tack on about UCB & NRLF sharing a single resource sharing library Sep 4, 2024 @Alison Ray (CDL) make doodle for UCB/NRLF P2P setup, Jackie, Kristen, Steve @Alison Ray (CDL) add digitization workflow setup in https://docs.google.com/document/d/1lGlAuVl8FWPtgfCxXJj51CZ3we-XbcrGvt84ixj-XEc/edit
3	F-OST Guest Presentation : Damaged Item form & Modification of on hold shelf letter	30	All	F OST has two decision pages to share with us/get our feedback on Modification of On Hold Shelf letter and Damaged Item form & process; Ross is here to walk through/answer questions feedback on info captured in MS form more field requests: ‘received with damage’ y/n; ‘item status' short form; notify ill borrower inst in addition; option/best practice to print form to keep with book; (can’t add photos b/c of ms limitations) more qs, contact Ross (email or slack good)
4	Wrap up & action points			9/11→ Jason to host, set up meeting today Jason!
5	Active Project Updates / Next steps and discussion times	5	Kristen	list of AFN reports - TBD/subgroup working Tipasa - good vibes: AMR to start implementation plan schedule c reports - reminder check August for June 2024 fallout requests P2P project - testing in sanbox RLF lib use only / bookband pilot - January 2025 ish
6	(bike rack) Capture important topics for future discussion
7	Total	x/x