2024-05-29 RS OST meeting notes

Attendees

@Kristen Van Vliet , UC Berkeley (vice chair)
@Jason Newborn , UC Davis (chair)
@Linda Michelle Weinberger , UC Irvine
@Sabrina Simmons , UC Riverside
@Helena Gagnon , UC Santa Barbara
@Dawson Kelly (UCSC) , UC Santa Cruz
@Ryan White , UC San Francisco
@Judea D'Arnaud , UC San Diego
@Alison Ray (CDL) , California Digital Library
@Demitra Borrero , UC Merced
regrets: @Amador, Alicia , UC Los Angeles ;

Zoom URL: https://ucdavis.zoom.us/j/97976196284?pwd=K3MrREN2NUlGZmhEaGpBMzRRWFJmQT09

	Topic / Desired Outcome	Time	Who	Notes	Decisions	Actions

	Topic / Desired Outcome	Time	Who	Notes	Decisions	Actions
1	make sure Jason records meeting / any announcements?	1	Jason
2	Members rotating off for next cycle	5	Jason	Is anyone leaving? no one present is leaving
3	<puppydog eyes>Anyone up for vice chair?</>	5	Jason
4	Building Use only group results (joint group with F OST & RLF rep)	15	Helena	scanning in ‘wrong' barcodes, missing ‘lib use only’ notes; recommendation: attach bookband (cohort only) to these items; use green or yellow paper to help bookband stand out (separate from regular ill bookband) looking to pilot in (fall semester) July-Dec 2024 with RLF items question: documentation outlining recommendation & pilot? group will evaluate pilot in early 2025; then make decision page based off evaluation question: what criteria is used for evaluation analytic (different UCs use different checkout procedures for lib use only items). Many sites check out to patron, but keep item in library with short due date (or forget to check back in); some don’t check out to patron at all larger question: AFN items still can’t be checked out with reading room; do UCs want to even use reading room procedure for AFN (or in general??) - not in use in all sites		subgroup will ask RS OST & F OST about lib use only procedures for AFN items (informs evaluation strategy)
5	Subgroup roundup	5	Available subgroup members	TDRII: June 14 2024 meeting for deliverables (dupe request & due date transfer) P2P: looking into digitization workflows & configuration analytics: reviewing survey of reports & matching to use cases
6	Analytics / paper tracking reminder: shared example of UCB tracking sheet (also keeping paper slips w/ request info)	5	Jason	starts next week!
7	Do we need a subgroup for pickup anywhere problems? Revisit --	10	Jason	potential ideas: 1: edit pickup/route item after it hits the holdshelf 2: create local user account for other UC’s patron in order to allow ILL pickup at other campus 3: discovered staff can manually create RS req for a network user Questions: 1: Does Analytics anonymize pickup location? 2: Can we reliably use Analytics to identify requests that users have placed where their chosen pickup is a non-home location that couldn’t be fulfilled correctly to the non-home location? too many subgroups rn to start this project; → move to work plan	moved to work plan	revisit at a later meeting; do some Analytics digging
8	Wrap up / Review actions and decisions	5
9	(bike rack) Capture important topics for future discussion			Analytics – Volunteer campuses: take a Month(June) for manual/paper request tracking to compare known AFN requests with what’s appearing in Analytics [RS OST SC notes 5/1/23: This is really old! Do we have a ticket for it??? hold for consideration post Tipasa implementation]: ‘pick up anywhere exceptions’: review shared messages, what would be next steps metrics on how often ‘pick up anywhere’ requests have to be changed to home campus (Jason) → may lead to: editing pu loc for this requests → may lead to: harmonizing bookbands
10	Total	x/x