2024-09-04 Meeting notes

Attendees

Sarah Lindsey, Chair (out)
Lakshmi Arunachalam, Vice Chair
Ramon Barcia (out)
Tom Bustos
Greg Ferguson
Jackie Gosselar
Jeremy Hobbs
Xiaoli Li (out)
Caitlin Nelson (out)
John Riemer
Zach Silveira
Gem Stone-Logan
Robin Gustafson, Past SILS Leadership Group Chair
Anna Arrieta, Support Member
Darren Furrey

Meeting Recording

Meeting Recording
The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1ERLCYB4cdrAWQcVZu2sGsepr7PRvycJV/view?usp=drive_link

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates - from All-Chairs, Leadership Group, etc.	Provide updates from other SILS meetings	2 minutes	Team	LG update - Robin last meeting was cancelled newsletter forthcoming AC - no update available
2	Topics or questions for the Ex Libris Support Meeting	Ex Libris Support Meeting Agendas & Notes Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting? Ticket roundup?	18 minutes	Lakshmi/Team	last meeting was 8/16/24 List of Current Tickets - shared on Slack on 8/8/24 next meeting is 9/20/24 Update from Gem allow redirect lists latest issue - pushed to all UCs except UCB and UCSD question from John: is the 7 out of 10 campus situation a vestige of the 3 campuses with a comma in their name issue? still needs to see if this is an “in production” feature (not currently in release notes from February) - Gem is still investigating Gem has created a monthly report to monitor any changes made by ExL Question still remains as to why ExL pushed out this change? Greg (UCSD) back button issue that could not be duplicated by ExL asked Greg to add this: allow_exl_to_login_as_staff_users allows ExL to become you located in Config \| User Management \| Other Settings parameter options are true or false Greg noted that choosing true allows the option for a checkbox to appear. The checkbox allows users to give ExL permission to act on their behalf. has this been offered to any other campuses? Tom has experienced something similar in other systems - this option will log changes made by the outside entity as being yours Greg’s follow up questions about this setting went unanswered Greg asked ExL to try duplicating the issue in the sandbox - the issue has now been fixed as of this morning Ideally, we would like to schedule a zoom session with ExL to demonstrate the issue rather than - Lakshmi will suggest to ExL Jackie - ticket #07494692 duplicated fulfillment rules discovered in lending approval rules for the resource sharing unit effects are still being explored/determined ExL suggested it possibly happened prior to implementation - they are currently investigating		@Lakshmi Arunachalam to propose a Zoom session to demonstrate issues that ExL cannot duplicate on their own, as opposed to other solutions proposed by them thus far
3	Q & A Session - Including Questions on Slack since last meeting	Any questions from the team? Questions from Slack?	12 minutes	Team	Greg - local admin permissions question UCI makes sure those who obtain this type of permission have the proper training, sometimes they just need Read Only access UCB - admin personnel only, other access is on a case by case and special permission, need to take Alma certification, policy of least privilege when issues arise, a screensharing teaching session ensues to demonstrate configuration changes, etc., so people understand permission is not granted after a teaching session though UCSB - policy of least privilege as well UCSD - view only access is not a problem, more conversations lately regarding more access beyond view only Tom - noted UCOP policy IS-3 Gem provided the following document: Alma Privileges
4	Project Team presentations	discuss upcoming schedule of presentations discuss desired outcomes of these presentations	4 minutes	Lakshmi	Current schedule of presentations: 9/18/24 - OARM 9/25/24 (additional SILS OT meeting) - EIMP 10/2/24 - discuss presentations and craft a draft recommendation for LG Lakshmi reviewed the schedule above clarified that OARM had recommendations SILS OT still needed to decide upon talking points for SILS OT will be forthcoming
5	OT workplan	discuss new Project Team Tracking	4 minutes	Lakshmi/Team	Project Team Tracking For reference: OT Work Plan
6	Pending projects / materials:	FYI updates on anything we’re waiting for	10 minutes	Team	(Revisit after August / Sept 2024) Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published revisions are still pending final report will be shared after revisions Still awaiting final report from LG before further action update from Jeremy - mostly done, but still investigating share account use and prevalence UCD answering LG follow up questions - due 9/6 Tom pointed out doubling of accounts might ease this issue Network user records purges (discussion to be continued)
7	Executive Session	Private discussion as needed	0 mins
8	Parking Lot	Capture important topics for future discussion	0 mins		Project Team Check-ins (quarterly basis - last check in was around March 2024) OARM-PT EIMP-PT Signature Success Program paused during renegotiations Known Issues with Alma/Primo VE Alma Consortia Advocacy Group (ACAG) updates as needed SSO use in the NZ - updates from Gem as needed SSO Options for Network Zone Accounts
9		Total	50 minutes