2023-05-23

Attendees

@Catherine Busselen (UCSB)
@Claudia Conrad (CDL)
@Ryan Finnerty (UCSD)
@Rachel Jaffe (UCSC)
@Tricia Lampron (UCI)
@Cathleen Lu (UCSF)
@Naomi Shiraishi (UCB)
@Israel Yáñez (UCD) (notetaker)
@Erica Zhang (UCLA)

Regrets

@Marcia Barrett (UCSC)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	START RECORDING			@Catherine Busselen
2	Announcements	Keep abreast of brief updates relating to the group or the group’s work	5 min	Everyone	https://ucsf.app.box.com/s/77y0nr1uzw2hl6cwdjkuevuh8k9c4jo2
3	Phase 2 Discussion	Respond to Caitlin’s questions regarding Phase 2	10 min	Everyone	For now: I have questions on how you’d like to structure the move to Phase 2 – which doesn’t sound urgent, so I’m not worried. Off the top of my head it seems like we could do two things: (1) ask for an extension of this group with an optional rotation of members. Or (2) create a whole new group with a charge based on what got done / what is needed based on Phase 1. I don’t necessarily recommend the second: without some greater purpose that I just can’t see now, it seems like it would be more paperwork for essentially the same outcome. Does the team have a sense already of who might stay on? Do you have a preferred way of handling the extension to Phase 2? I think that would certainly inform how we proceed. I can say that timeline-wise, it’s pretty early to have to think of the nitty-gritty now. I’d expect something more in September-ish that would outline how the transition to Phase 2 would be handled. And I think by that point the group would have a lot more information, and we would have plenty of time to incorporate feedback / needs from the LG or OT.
4	Survey response update	See how many responses we have received	5 min	@Catherine Busselen	As of this morning: 30 responses from all 10 campuses plus CDL Survey response team met with Jade Yonehiro to learn about SpeakAI. The team will meet soon to review the survey responses.
5	Resources and training page scope draft	Review and update Resources and Training page scope	20 min	@Catherine Busselen @Israel Yáñez	https://docs.google.com/document/d/1CaNqwo9SWKCsfTgt17XNlEtJXbZCqZagNXrcpcsN0cY/edit Curated, mediated or community driven? Do we include OA, freely available, Tier 1 journals content? Anti-racist training? Should we exclude some content? content behind a paywall, presentations that are not best practice or training-focused? Perhaps organize the page so that different types of resources/training can be included. Other questions? Feel free to comment on the draft statement before the next meeting.
6	Review of Deliverables/Action Items https://docs.google.com/spreadsheets/d/1DrtTEuyoPdWL-da43tFllHpf5FqMH7q7bmRlsog6t6s/edit?usp=sharing https://docs.google.com/document/d/1ezuYyn8ibvaMtPNpCtVVWrQrZc9ZTdBGgVIYB84DAqM/edit#heading=h.atgyabedb0yi	Determine what decisions/actions we can make now/start on prior to completion of survey analysis	15 min	@Catherine Busselen	Create a space for resources and training materials for UC libraries addressing DEIJA in cataloging, metadata and discovery subgroup for building space content	@Marcia Barrett, @Ryan Finnerty and @Cathleen Lu have volunteered to be in this subgroup
7					Create a means of information sharing and communication around local campus efforts
8					Identify which groups are responsible for changes at local, national and/or international levels (e.g., local-level, SILS Operations Team, Operations Subteams, Leadership Group)		@Catherine Busselen start a spreadsheet listing UC-wide groups responsible for policy change
9					Create a directory of campus personnel with description and discovery-related DEIJA expertise or responsibility (i.e. NACO, SACO, Linked Data, Language, Accessibility)		@Naomi Shiraishi create spreadsheet in Google Drive with SACO funnels
10	Wrap up	Review of past action items and actions and decisions made during this meeting	5 min	@Catherine Busselen	EIMP-PT Meeting Action Items
11	Parking Lot	Capture important topics for future discussion			Pre-mortem Create detailed action plan for Midterm and Long-term Create subgroups for recommendations, best practices, etc. Review and update of Work Plan (estimated July 11, October 10, December 12)
12		Total	60 min