2023-10-24

START RECORDING

@Catherine Busselen

Announcements

Words Matter for the CSU: Inclusive Description Task Force, an Oct. 17 panel presentation (highly recommended) has been added to DEIA Resources & Training Materials List under “Getting Started with DEIA Metadata” (p.21).

Recording

Slides

10 min

Everyone

Phase 2 Charge and Planning

Discuss Phase 2 options and choose one.

Determine Phase 2 deliverable and points to include in the charge.

Determine membership interest/capacity for Phase 2.

20 min

@Catherine Busselen

Remaining Work from Phase 1 Charge

Follow up from Marcia and Catherine’s meeting with the OT Steering Committee

Options for Phase 2

1. Write a charge for Phase 2 and send it to OT & the Leadership Group.  This will take longer to get approved (starting from scratch approach)

2. Include recommendations & Phase 2 charge in the Phase 1 final report.  This will result in a delay in beginning Phase 2 work.

3. Request an extension now to get approval, charge, deliverables and membership in place so work can continue in January. This is Caitlin's recommendation - to ask for a one-year extension.  

   1. Have members email supervisor & DOC representative to ask for permission to continue membership during the 2024 extension

   2. Communicate any changes in membership to Operations

   3. Consider having a SILS Discovery Liaison - do we know anyone with MARC metadata background who has also worked with Discovery?

SILS Town Halls Update

SILS Town Halls will be going in a different direction. Looking at holding twice a year rather than quarterly. Possibly holding a What is happening in the SILS in January or later. So, we would not likely be presenting at a town hall but can send our report out for feedback via listserv, etc.

Discussion leans toward option 3, requesting for extension.

Members interested in continuing on:

• Israel Yanez

• Tricia Lampron

• Cathleen Lu

• Catherine Busselen

• Ryan Finnerty

• Marcia Barrett

• Erica Zhang

Members who may not be able to stay on:

• Rachel Jaffe

• Naomi Shiraishi

Tricia has offered to serve as next round co-chair with Marcia.

List of Resources & Training with Resource Type

Review updated types from group with a goal to approve a final list of resource types for use on the current site.

12 min

@Tricia Lampron @Claudia Conrad @Erica Zhang

Questions:

1. Wording for open access links?

   1. Open access institutional repository version:  link, p.11

   2. Repository open access (embedded link)

   3. Preprint link (embedded link), p.2

2. Start time for a presentation

   1. Recording (18:23), p.15

Resource types Google doc.

Draft Introduction to DEIA Training & Resources

Determine any changes that need to be made with goal to approve an Introduction to DEIA Training & Resources for the current site.

12 min

@Marcia Barrett

Approved with edits from fist of five vote.

Remaining Work from Phase 1 Charge

Review Phase 2 charge and deliverables and discuss whether we need a SILS group with decision-making ability

@Marcia Barrett

Wrap up

Review of past action items and actions and decisions made during this meeting

5 min

@Catherine Busselen

EIMP-PT Meeting Action Items

Parking Lot

Capture important topics for future discussion

Review and update of Work Plan

Major Action Items Remaining

• Finalize training materials

• Write up needs identified through the survey

• Write final report

• Write recommendations for phase 2 work to include in the final report

• Write charge & deliverables for phase 2?

Catherine, Marcia, Israel, and Naomi - subgroup for draft final report

55 min