2024-09-18 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1eLdmq3dzrySF9MvZG7XZUlDaqpoCU9rR/view?usp=drive_link

Pre-discussion prior to OARM presentation

7 minutes

Sarah/Lakshmi

• John suggested the charge of another group that should be revised: Shared Cataloging Program Advisory Committee (SCP AC) – UC Libraries (universityofcalifornia.edu)

Presentation by OARM

• Will discuss the following questions:

  • why should this be a new group? (vs. OST, CKG, etc.)

    • need for fewer experts and more diverse expertise

  • why should this be an ongoing group? (vs. project team)

23 minutes

Carla/Erica

• For reference: OARM-PT Final Report for OT - Google Docs

  • Carla and Erica highlighted elements of Proposal for a New, Ongoing Open Access Group (see page 8 )

• John asked if the charge of an existing group could be revised to cover the new need: Shared Cataloging Program Advisory Committee (SCP AC) – UC Libraries (universityofcalifornia.edu)

  • there were members of SCPAC in OARM and their input was considered (see page 9 ) - this work would not fall within the scope of SCPAC

• Gem asked if this work is already happening elsewhere and would this proposal make it more efficient? Or is this filling a new need?

  • OARM feels there’s a need for a group specific to address this issue

• John suggested expanding SCPAC by one person to fill this need

• Carla and Erica clarified that this new group would make recommendations to other groups

• Gem asked if this group would be doing work in Alma

  • Carla and Erica: no, just recommendations and monitoring issues that would affect Open Access systemwide

  • Sarah pointed out this is a theme with the other group (EIMP) - systemwide monitoring

• Erica and Carla offered to adapt current guidelines to fit this work - asked SILS OT if they would like a draft of this?

  • Sarah - not yet

• Sarah posed this question to SILS OT: should OARM reconvene considering new information/access (NZ accounts, etc.) or should this be seen as a snapshot?

  • consensus: should be seen as a snapshot

• Debrief of this discussion will happen in a future meeting

  • All OT members asked to write down their thoughts for later

• Presentation begins at time stamp 8:14 and ends at time stamp 30:38

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

3 minutes

Sarah/Team

• LG update - Robin

  • discussed new groups and the governance structure

  • moving forward with reporting SILS principle concerns - will go up to Doc

  • recent newsletter discussed and plans for the next one

  • LG - town hall planned for Spring

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

16 minutes

Sarah/Team

• next meeting is 9/20/24

• Gem

  • preliminary agenda has been sent to ExL

  • recently posted in Slack regarding current list of tickets: Current ExL Case Reports

  • has developed a program that will notify when ExL makes changes

  • Research Assistant - strong disapproval of this feature

    • ExL did not appear to understand the negative reaction or adjust their presentation to account for that. It also feels like they’re simply not listening to concerns.

    • There were many questions at ELUNA before they turned on this feature that went unanswered.

• Jackie

  • brought up recent issue with duplicate 900 rules - very unhelpful response from ExL

• Jackie - ticket 07487496

  • UCB request links are showing up on UC holdings

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

6 minutes

Team

• Greg

  • Web Hooks: it is clear that ExL does not know how this product works

  • will be reporting back to ExL on his findings while testing - hopefully ExL will update their information

Pending projects / materials:

• FYI updates on anything we’re waiting for

0 mins

Team

• (Revisit after August / Sept 2024) Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published

  • revisions are still pending

  • final report will be shared after revisions

  • Still awaiting final report from LG before further action

• Network user records purges (discussion to be continued)

• OT Work Plan

Executive Session

Private discussion as needed

0 mins

Parking Lot

Capture important topics for future discussion

0 mins

• Project Team Check-ins (quarterly basis - last check in was around March 2024)

  • OARM-PT

  • EIMP-PT

• Signature Success Program

  • paused during renegotiations

• Known Issues with Alma/Primo VE

• Alma Consortia Advocacy Group (ACAG) updates as needed

• SSO use in the NZ - updates from Gem as needed

  • SSO Options for Network Zone Accounts

56 minutes