2020-05-11 Meeting notes

Date

May 11, 2020

Zoom: Please see invitation via email

Recording: https://uci.zoom.us/rec/share/vMxbBu_SzmBOQoXk0G7SXaQ4MtTiT6a803VI_KJZmUxtU9eSgTip7mWZZHKkhvLA

Attendees

@Stacy Brinkman (Unlicensed)

@Timothy Chu (Unlicensed)

@Courtney Hoffner (Unlicensed)

@Corliss Lee (Unlicensed)

@Olivia Olivares (Unlicensed)

@Susan Chesley Perry (Unlicensed)

@Melanie Ramiro (Unlicensed)

@Josephine Tan (Unlicensed)

@Melinda Livas (Unlicensed)

Not attending

@Rebecca Greer (Unlicensed)

Future agenda items

Discuss communications inventory
Discuss which deliverable items each team member is most excited about

Discussion items

	Item	Desired Outcome	Time (in mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (in mins)	Who	Notes	Decisions	Actions
1	Updates	Team members are updated on any new information from the project	10	All	Updates coming from SILS chairsTaking Time Off From The SILS Project Updates from TOC group still waiting for Ex Libris trainer Updates from other SILS groups none
2	TTT survey + Premortem exercise review	Team members are aware of common understandings of the project as well as potential fears and roadblocks	20	All	5 vanguard campuses (UCB, UCSD, UCLA, UCSB, UCSF) (migrate data June - November) - not going to go public - if you represent a vanguard campus, please keep this group updated we will be doing an environmental scan think- how will we assess/do user testing for what we create?
3	Complete Team Charter	Team members will develop: a shared understanding of the group’s goal an agreement of how we will work together.	10	All	Team Charter done there are 2 Communications Leads - Stacy and Becca will meet with them soon to discuss overlap with our work (whole group may meet with them later)
4	Communications	Team members are aware of Communications groups within SILS and Communication channels inventory	10	All	Look at Task Report for list of individual tasks (left column)		@Corliss Lee (Unlicensed) Document communication channels for reaching end users on your own campus on the Communication Channels Inventory @Courtney Hoffner (Unlicensed) Document communication channels for reaching end users on your own campus on the Communication Channels Inventory @Stacy Brinkman (Unlicensed) Document communication channels for reaching end users on your own campus on the Communication Channels Inventory @Josephine Tan (Unlicensed) Document communication channels for reaching end users on your own campus on the Communication Channels Inventory @Melanie Ramiro (Unlicensed) Document communication channels for reaching end users on your own campus on the Communication Channels Inventory @Timothy Chu (Unlicensed) Document communication channels for reaching end users on your own campus on the Communication Channels Inventory @Rebecca Greer (Unlicensed) Document communication channels for reaching end users on your own campus on the Communication Channels Inventory @Susan Chesley Perry (Unlicensed) Document communication channels for reaching end users on your own campus on the Communication Channels Inventory @Melinda Livas (Unlicensed) Document communication channels for reaching end users on your own campus on the Communication Channels Inventory @Olivia Olivares (Unlicensed) Document communication channels for reaching end users on your own campus on the Communication Channels Inventory
5	Co-Chair	Team members begin thinking about a co-chair	5	All