2024-03-06 RS OST meeting notes

Attendees

@Kristen Van Vliet , UC Berkeley (vice chair)
@Jason Newborn , UC Davis (chair)
@Linda Michelle Weinberger , UC Irvine
@Amador, Alicia , UC Los Angeles
@Demitra Borrero , UC Merced
@Sabrina Simmons , UC Riverside
@Helena Gagnon , UC Santa Barbara
@Dawson Kelly (UCSC) , UC Santa Cruz
@Ryan White , UC San Francisco
@Judea D'Arnaud , UC San Diego
@Alison Ray (CDL) , California Digital Library;
regrets:

Zoom URL: https://ucdavis.zoom.us/j/97976196284?pwd=K3MrREN2NUlGZmhEaGpBMzRRWFJmQT09

	Topic / Desired Outcome	Time	Who	Notes	Decisions	Actions

	Topic / Desired Outcome	Time	Who	Notes	Decisions	Actions
1	make sure Jason records meeting / any announcements?	1	Jason	UC Berkeley Head of Resource Sharing Division posted; first review date 3/29/24
2	Library Use Only procedures combo subgroup	5	Jason	Volunteers? Possibly draw in RLF reps?	Helena; maybe Kristen (if Mark from F OST not on group) Kristin & Alicia reach out to their RLF site rep available/willing
3	T&F discussion	15	All	Concerns forum New stuff: Last meeting: ILL staff workload; harmonized messaging on lost titles; notes in ILL form not able to be identified as “rush” in a timely way. (feedback passed to Alt Access team) Article Galaxy Scholar potential good solution to activate for lost titles. JD can help set up PSB demos. ; have turned on subset of dozens of titles, not T&F yet Unclear if any way to do retrospective assessment of ILL requests for affected T&F material. CDL will be placing message in Primos (Alt Access team writes text to place) & handling coverage changes - no action on campuses identified as yet
4	Consider opportunities for peer institution info gathering	15	Jason	Need to identify: what end results we’d like to come out of peer scan, what we’d like to ask peers. consider questions of de-harmonizing of ILL practices		drop in/refine questions as inspired into previous florida discussion
5	Consider opportunities for Vendor information gathering?	0	Jason			@Alison Ray (CDL) to share info from prior environmental scan: The environmental scan & its methodology are appendices B-E
6	partnering with CSU & maybe rapido		Judea	Where is CSU partnership on work plan? needs to get P2P at UC going. where is csu partnership in overall workplan priorities? What is cost/benefit of ILL with CSU & their harmonizations?
7	Wrap up / Review actions and decisions	5			3/13/24: 25 minutes to rejigger workplan for LUO group & next steps of Tipasa project & possible next projects
8
9	Capture important topics for future discussion			RS Analytics ticket (06398481) & Analytics Future proofing group – revisit in January 24 items being kicked out to WorldshareILL at end of ROTA even though we have those items in our catalog (Demitra) [RS OST SC notes 5/1/23: hold for consideration post Tipasa implementation]: ‘pick up anywhere exceptions’: review shared messages, what would be next steps metrics on how often ‘pick up anywhere’ requests have to be changed to home campus (Jason) → may lead to: editing pu loc for this requests → may lead to: harmonizing bookbands
10	Total	x/x