2025-02-05 Meeting notes

Attendees

Sarah Lindsey, Chair
Lakshmi Arunachalam, Vice Chair
Ramon Barcia
Tom Bustos
Greg Ferguson
Jackie Gosselar
Jeremy Hobbs
Caitlin Nelson
Lisa Spagnolo
John Riemer
Zach Silveira
Gem Stone-Logan
Robin Gustafson, Past SILS Leadership Group Chair
Anna Arrieta, Support Member

Meeting Recording

Meeting Recording
The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link:

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates - from All-Chairs, Leadership Group, etc.	Provide updates from other SILS meetings	10 mins	Sarah/Team
2	Topics or questions for the Ex Libris Support Meeting	Ex Libris Support Meeting Agendas & Notes Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting? Ticket roundup?	5 mins	Sarah/Team	last meeting was on 1/17/25
3	Q & A Session - Including Questions on Slack since last meeting	Any questions from the team? Questions from Slack?	5 mins	Team
4	Orphan Bibs report	updates from Gem (CSU input) determine a good time for this job to be run (end of March?)	5 mins	Gem
5	WIP report	discuss updates to this process	10 minutes	Caitlin	For reference: WIP Preliminary Report SILS OT members were asked to add comments to this document by 12/13/24: Updated Comment Version as of 12/9 Updates?
6	Expanded NZ Access	Provide any additional input on this topic discuss NZ Expanded Access Team updates	5 mins	Caitlin
7	Patron Privacy and Data Security Team	preview of an ask from this group in April	5 mins	Sarah	From the team “we will be asking for their assistance in identifying key campus individuals for timely and effective patron data security incident response, as we work to create an escalation path for such incidents”
8	Pending projects / materials:	FYI updates on anything we’re waiting for	0-5 mins	Team	(Revisit after August / Sept 2024 - revisited last on 11/13/24) Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published revisions are still pending final report will be shared after revisions Still awaiting final report from LG before further action Gem to ask the Patron Data Privacy Team (once they’ve formed): Does the current data privacy form cover the use of patron data from all UC institutions and not just the home institution for appropriate business use? (decided on 11/13/24) Network user records purges (discussion to be continued) OT Work Plan Look at a down time period to run a job regarding Orphan Bibs Gem would like to run Gem to touch base with CSU about their needs (decided on 1/22/25)
9	Executive Session	Private discussion as needed	0-5 mins
10	Parking Lot	Capture important topics for future discussion	0-5 mins		Project Team Check-ins (quarterly basis - last check in was around March 2024) OARM-PT EIMP-PT Signature Success Program paused during renegotiations Known Issues with Alma/Primo VE Alma Consortia Advocacy Group (ACAG) updates as needed SSO use in the NZ - updates from Gem as needed SSO Options for Network Zone Accounts
11		Total	45 -60 mins