2022-07-14 Meeting notes

Record: Tamara

Announcements

5 min

Notetaker: @Sarah Sheets
Time Keeper: @Judy Keys
Actions: @Natalee Bell

CDLNZ-PT Needs Assessment

Provide overview of “Summary of Needs” tab, gather feedback

30 min

@Tamara Pilko @Sherry Lochhaas

Feedback requested by July 22

7/7 review CDL needs; 7/14 review Campus needs; 7/21 compile all feedback

Needs Assessment Summary (spreadsheet, view only)

• Focusing on CDL audience items at the moment.

• Line 9 (vendor file):

  • Accumulation of all vendor information

  • Change wording to “combined vendor file”?

  • In order to share information tied to NZ vendors, CDL might need to share those vendors to IZ - but wouldn’t have expectation that campuses would need to use them.

• Line 10 (recharge/deposits):

  • Might be difficult to manage regular recharge process while simultaneously experimenting with running the process in Alma.

  • High priority for CDL, but also probably one of the most difficult

  • May be worth finding alternatives to Alma if it doesn’t provide enough benefit

• Line 11 (paying invoices):

  • Lines 11 & 12 closely interrelated with other lines, but this has a distinct need since CDL still needs to record invoice payments to outside vendors

• Line 12 (track campus cost share):

  • May be able to tackle this one in a later phase

  • Right now PDF pay documents are being archived by CDL

• Line 13 (track order & renewals w/inventory link):

  • no comments

• Line 14 (manage & store licenses):

  • no comments

• Line 15 (manage all inventory):

  • Can CDL determine their needs and communicate that to campuses. This would help with determining local policies.

  • If CDL manages NZ-specific collections, they can then help inform how campuses can manage IZ collections to harmonize practices

  • Project should result in CDL documentation that could be used by campuses

  • Part of a broader set of issues that could benefit from discussion between CDL and campuses to determine best practice

• Line 16 (reporting to stakeholders)

  • Possible automation/self-serve options?

• Campus level assessments

• Line 2

  • influences statistics gathering

  • Add that content specific to consortia may not be in Alma, may need to advocate with ExL/vendors to meet our needs

• Line 3 (help campuses identify CDL vs. local activity with same vendor

  • Use of Dashboards to assist in this?

• Line 4

  • delineate btwn terms needed in Alma and where full licenses saved

• Possible New Need re: Perpetual Access

  • tracking local that becomes CDL, involves shift of license

• Line 5 (CDL purchases and status communicated to campuses)

  • Possible software to assist?

  • communication both from CDL and btwn campuses (Tier 2)

• Line 6

All - continue to review the Needs Assessment spreadsheet

Round Robins

Information sharing

20 min

All

Wrap Up

Review actions and decisions

5 min

Parking Lot

Capture important topics for future discussion:

60/60