2023-05-18 Meeting notes

Record: Michelle

Announcements:

SLACK Conversations:

CZ Knowledgebase Updates - May release
https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2023/Alma_2023_Release_Notes#Community_Zone_Updates_Task_Li[…]lection_Level_Management-106187

Community Managed portfolios- how to update

https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(Englis[…]Contributing_to_the_Community_Zone_%E2%80%93_Portfolios 
&
https://knowledge.exlibrisgroup.com/Alma/Content_Corner/Knowledge_Articles/How_to_edit_a_P[…]er_or_Coverage_and_contribute_the_change_to_the_Alma_CZ

Share announcements

5 min

Note taker: Kevin
Timekeeper: Sarah Sheets

• No mtg May 25

• ELUNA

  • Rialto sessions very positive

  • Consortial sessions a mixed bag

    • CUNY said that they somewhat regretted having an NZ

    • NZ idea exchange topics don’t get attention, since vast majority of implementations don’t have an NZ. Need a better process for NZ issues

ACQ/ERES Slack channel in SILS Community

Volunteers to post conversation starters

10 min

@Michelle Polchow

• @Carla Arbagey to post topic on updating community managed portfolios

• Please invite relevant staff to the channel/pass on word about the channel

CDL announcements

NZ Task Force or other activities

10 min

@Sherry Lochhaas

• working on final report. delayed a bit with end of fiscal year, ELUNA, but should be done soon.

• had initial meeting with ExL consultant. Will get 40 hours with them. Will take extra time to give background on CDL Acquisitions structure & processes.

Sharing of E-resource Licensing Information across UC
Sharing of E-resource Licensing Information across UC

Final comments before escalating to OT

10 min

@Paula Pascual

• NB: Are “questions to consider” directed to OT?

  • Yes, for OT to answer. Either they can answer themselves, or would direct to whomever can answer.

• MP: Can brief boss, who is now on OT

• Legal question:

  • CDL is passing on question to UCOP General Counsel of whether campuses can share local licenses

  • People at local campuses may have different opinions

• Possible to send to SCLG?

  • We need to go through escalation structure

• Issue with SILS structure being used to address every “problem,” even if alternatives may be better suited. SILS is the most accessible structure for addressing issues, so easy for things to get into SILS, but more complicated to get out of SILS

• @Kevin Balster to find background info to see if SCLG had seen this before

Local E-resources practices chat/clearing house
https://uc-sils.atlassian.net/l/cp/EDXa1bRs

20 min

@Natalee Bell

@Katie Keyser

@Sarah Lindsey

@Carla Arbagey

@Paula Pascual

• NB: dealing with OA resources that are funded, either locally or consortially. Lisa Mackinder said that SCP wouldn’t manage it, but heard contradictory info.

  • CA: current thinking is that there would be a group to consider these OA resources. Should be managed in the NZ, but how to get them into the NZ?

  • JP: ExL still gathering use cases for tracking OA in the system

  • SL (SC): matching up OA collections/titles in the NZ/CZ to orders is difficult

• CA: Went live with Rialto, and liking it. About to setup EBA for T&F. Lots of good buzz about updating specs with Rialto.

  • Have new position that is Acq/e-resource management

• JP: fiscal close is coming up. actively working on CZ updates task list - a big can of worms. Bandwidth issue

Future deliverables

Perpetual rights and entitlement tracking in Alma DRAFT

E-resources troubleshooting communication

https://uc-sils.atlassian.net/wiki/pages/createpage.action?spaceKey=ER&title=Journal%20title%20transfers%20DRAFT&linkCreation=true&fromPageId=2152202262

https://uc-sils.atlassian.net/wiki/pages/createpage.action?spaceKey=ER&title=Authentication%2Fauthorization%20protocols&linkCreation=true&fromPageId=2152202262

• authentication/authorization: largely managed by IT

  • UCR & UCSC working on OpenAthens implementation

  • to be pushed to the top of the list

Wrap Up

Review actions and decisions

10 min

• Next meeting May 4

Parking Lot

Capture important topics for future discussion:

• MP will update multi-collection decision page

• JP will update licensing decision page
  
  

@Paula Pascual to update licensing page

@Michelle Polchow to update multi-collection decision page

60/60