2021-2-01 Meeting notes

Date

Feb 1, 2021

Zoom: Please see invitation via email

Chats from meeting:

Attendees

@Stacy Brinkman (Unlicensed)

@Timothy Chu (Unlicensed)

@Melanie Ramiro (Unlicensed)

@Melinda Livas (Unlicensed)

@Corliss Lee (Unlicensed)

@Rebecca Greer (Unlicensed)

@Michele Mizejewski (Unlicensed)

@Olivia Olivares (Unlicensed)

@Susan Chesley Perry (Unlicensed)

@Courtney Hoffner (Unlicensed)

Not attending

Future agenda items

Discussion items

	Item + supporting documents	Time (in mins)	Who	Notes	Action items	Decisions

	Item + supporting documents	Time (in mins)	Who	Notes	Action items	Decisions
1	Minor updates, confirm agenda, look at past action items	5		Kimmy Hescock joining project as graphic designer - currently working on a wordmark for UC Library Search, will present to EUOS at future meeting
2	First message draft - Finalize Final draft here Earlier working drafts (Google Doc)	10			Bring the first message draft to your campus communications folks, following your communication plan If your campus makes any local edits, please note them in the Google Drive Folder
3	End-User UCOP Website Page Content Finalize content for February release	10			Send finalized content to Rachael on week in advance, so that it is live before Feb 15
4	Communications Plans Check in - does everyone have a plan (whether in writing or not) What do people need to operationalize the Feb message launch?	5-10
5	Next steps (in next month) - confirm short term plan	10		Look at Checklist for Melvyl (Becca’s edits) Other local communications needs, mix of internal and external (e.g. slide decks for branch library staff, Academic Senate committees, etc) Begin drafting message #2 for March release, prep next release of website updates
6	Subgroups	10		Website team (working with CDL on updates, architecture, structure, etc) @Courtney Hoffner (Unlicensed) Content subteam: FAQs @Courtney Hoffner (Unlicensed) @Timothy Chu (Unlicensed) @Michele Mizejewski (Unlicensed) Content subteam: Melvyl @Susan Chesley Perry (Unlicensed) @Corliss Lee (Unlicensed) @Melinda Livas (Unlicensed) External communications content team (drafting initial copy of emails, communicating with Discovery and/or other FGs to ensure accuracy, getting updates on content from other teams) @Corliss Lee (Unlicensed) @Stacy Brinkman (Unlicensed) @Melanie Ramiro (Unlicensed) Internal communications content team (making slide decks and/or other collateral for public services staff to use at external-facing meetings, making checklists, preparing internal training for public services staff) @Timothy Chu (Unlicensed) @Rebecca Greer (Unlicensed) Feedback loop analysis (collect and synthesize feedback received from patrons, loop back to FAQ and External Comms teams) @Stacy Brinkman (Unlicensed)	Add your name to a subgrouping
7	Questions