2020-10-06 Com Leads Meeting notes

Attendees

@Christine Barone (Unlicensed) , Co-chair, PM Leads
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Ben Alkaly (Unlicensed), Com Leads
@Caitlin Nelson, SILS Service Manager
@Adrian Petrisor, Com Leads

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Checkin/quick updates/anything from slack or email Don’t forget to check the Task report for your outstanding tasks and check them off when done.		0	All	SILS News on the vanguard (See 9/29 Com Leads notes): ICs are providing total # of bibs migrated by Oct 9.
2	Zoom revised passcode mandate				Zoom revised passcode mandate: This is the response I received from the UCI Zoom admin: “The information for Universities was that this would be an optional toggle for admins to enable sometime in November. If we activate this feature, it won’t be until Winter break.” In the light of this information, I would suggest that we keep the message very simple (only mention that it is not a requirement anymore), and then follow up later (maybe in the Winter )if there is any new development. Lena has not yet heard back from Randy K. on timing for OP. This change will possibly be different at each campus based on how their admin sets up the default.	No communication needed until at least November when more information is available.
3	Com Leads ongoing checkin	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	15	All	Revised value propositions with CoUL feedback: https://docs.google.com/document/d/1elov_A3sqbtFjdOSg5TNGQJAsvsEKuu5oVufYu19pto/edit?usp=sharing What is the framework for sharing the value props in a SILS News? The project impacts so many areas of the SILS community. This is a project overview and the value propositions for the project.	Replace home page text with the introductory and move the current home page document into a new PDF called Project Background (undated).	@Lena Zentall (Unlicensed) and @Christine Barone (Unlicensed) to review the value props for: bus or library jargon, and does it now describe innovation. @Ben Alkaly (Unlicensed) will replace sILS website home page text and create PDF for old home page “project background language”. @Ben Alkaly (Unlicensed) will put the value props as a PDF on the Docs page under phase 4. @Ben Alkaly (Unlicensed) will draft a SILS News to introduce the value props by Oct 12. @Ben Alkaly (Unlicensed) will send to Gunter and Chris for final signoff on value props.
4	SILS Town Hall meeting (recurring)	3rd Tuesdays	0	Com Leads	October 20 Implementation Coordinators are featured guest We don’t want to pressure cohort members to provide questions; the value is bringing people together to learn about the SILS project. Ask chairs if they have input on questions. Share who the monthly speaker will be to prompt questions. For SILS Town Hall for all - 2-3pm on Nov 2. Ben and Adrian will discuss agenda at their meeting next Monday and bring to Op Leads.		@Ben Alkaly (Unlicensed) and @Adrian Petrisor will draft co-chairs talking points on 10/12 for 10/14 Steering. Also fine to share on slack. @Adrian Petrisor will check times with GW & CS for SILS Town Hall for All on Nov 2.
5	Parking Lot
6	Wrap up		5	All	Any actions or decisions missed?
7		Total	50/50

Work in Progress:

Com Leads

SILS Communications Calendar
Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions
Communicating from project to local groups (where to document this?)
Blogs
Virtual town hall for cohort
Virtual town hall for all (start early Nov; quarterly)
Celebration milestones and what’s involved
Communicating the value of SILS
Communicating about integrations work to ensure staff resources are available/ready (Adrian + Todd Grappone)