2022-10-25 AllChairs Meeting notes

Attendees

Tom Bustos, Operations Team (co-chair)
Stacy McKenna, Acquisitions Operations Subteam chair
Michelle Polchow, eResources Operations Subteam chair
Jesse Kruppa, Discovery Operations Subteam chair
Ernesto Mendez, Fulfillment Operations Subteam chair
Alison Ray (CDL), Resource Sharing Operations Subteam chair
Liz Miraglia, Resource Management Operations Subteam chair

Caitlin Nelson, SILS Operations Center at CDL representative

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	(STANDING ITEM) Subteam Roundup	Check-in on OSTs - capture any shared issues or cross-team task	5	Team	RS OST: RS Analytics subteam nearing completion of ‘phase 1’; encountered the ‘can’t delete erroneously named file in shared folders' issue Tipasa Transition: “API discussion” meeting with OCLC F OST : Reviewing AFN Fines and Fees webpage language AFN Consortial/Cash limit blocks testing will likely conclude in November. Subteam will summarize findings and recommendations including configuration and next steps. Will start reviewing Hold notices language In the process of establishing a RSFF team to work on the granularity of AFN protocols and procedures (missing self-service hold shelf items e.g.) Acq + ERES: providing CDLNZPT feedback on shared vendors and invoicing testing in sandbox testing, licensing details, etc. RM - no decision yet on CJK indexing changes; Gem put in a ticket for similar Primo questions.
2	ExL Support update	Share the discussion from 10/17 ExL Support meeting	10	Tom	Working with ExL regarding consortial users OT members will be consortial users, meeting with ExL will be during a SILS OT meeting should assist with management of tickets/issues Project Flash Fast track for older Primo tickets No reported communications from campuses CJK reindexing ExL asked to provide details on resolution of issues from last time, solutions for future issues, process for escalation of issues System backups are available (timeframe: previous 1-7 days) As a result, the next reindexing will not happen in “November-ish” as previously planned, but will be conducted in “May-ish” instead Resource Management Decision Page idea considered for tracking issues/solutions ExL accounts These accounts do not count against our named user accounts.
3	Questions from Slack		5
4	STANDING - Work Plan Directory review		5	Team	Work Plan Directory
5	ExL Support Call Questions for the next call (8/15)	ExLibris / UC Library Support call Monday, November 21st. Do you have any questions that would be appropriate for a consortial call with the North America Support Team? Specific Tickets that need to be addressed?	10	Tom/Team	feel free at any time to reach out to UC side of this team SILS SM (Caitlin), OT chair (Tom), OTvhcair (Jackie), NZ Admin (Gem SL)
6	show & tell: RS OST work plan	how RS OST work plan is organized & used	whatever time left	Alison
7	Parking Lot	Capture important topics for future discussion
8		Total	55/60