2022-09-13 AllChairs Meeting notes

(STANDING ITEM)

Subteam Roundup

Check-in on OSTs - capture any shared issues or cross-team task

5

Team

Acq - meeting every other week, mostly waiting on CDL workflows to be developed. Current question on how communications will be working with Adriana gone - some recent inquiries about “subscribe to open” project were a bit haphazard and confusing for ultimate recipients. Not urgent, just making sure it’s on the radar.

Ful - Team is still conducting AFN Consortial Block / Cash Limit Testing. We hope to summarize findings/recommendations by October / November. The team is also working on harmonizing AFN procedures such as handling damaged AFN items, self-service hold shelf discrepancies, and other scenarios.

ERES - meeting every other week, sharing tips for UCOP stats gathering

DISC - meeting every other week, drafting a proposal for an expertise based UX project team to support forward-thinking discovery projects while DISC continues to deal with backlog and reacting to Ex Libris updates and changes.

RS - meeting as a whole group roughly weekly, subgroups meeting more often. Major (sub)projects:
* Analytics (for schedule c support) discovered bug concerning anonymization & AFN requests → working on decision page Timing of anonymization rules in order to capture AFN digitization analytic reports in order to workaround ExL’s bug.
* Tipasa Transition currently in ‘pilot' through end of Jan 2023 with 7 UCs; for real golive planned for summer 2023.

RM - Dealing with PSB reindexing. UCLA and UCSD are done indexing but still couldn’t access any users as of this morning. NZ is still in progress. ExL seems concerned by the user issue. (A shorter re-indexing job seems to be fixing the user thing right now?)

CDLNZ-PT Update

FYI for OST chairs

10

Team

Quarterly Update : CDLNZ-PT Quarterly Update: August 2022

QUESTION: Is it worth discussing a library Tech group again (LTAG)? → OT steering committee

CJK update

10

Hermine

There are still concerns about performance, especially in production.

This goes on the ExL support agenda Monday 9/19

ERES workplan

Understand statewide analytics reports and need for educational support

10

Michelle

Phase 4 transition item for this new group - we were hoping to get guidance from AllChairs: what reports are needed and what actually is this item?

Maybe it’s best to wait on that item (or any other similar) for the Statewide Data Analyst or the Data team at CDL to call for more information.

Also: OSTs are empowered to remove items if they don’t make sense or adjust as needed.

OST updates

Find out if folks want to do an official update via the questionnaire template

There’s been a big learning curve between OST kickoff and now, and significant turnover - a collective learning/assessment process sounds great.

Not mandatory, but wanted back before the end of the year.

Questions from Slack

5

STANDING - Work Plan Directory review

5

Team

Work Plan Directory

ExL Support Call Questions for the next call (8/15)

ExLibris / UC Library Support call Monday, September 19th. Do you have any questions that would be appropriate for a consortial call with the North America Support Team?

Specific Tickets that need to be addressed?

10

Tom/Team

feel free at any time to reach out to UC side of this team

SILS SM (Caitlin), OT chair (Tom), OTvhcair (Jackie), NZ Admin (Gem SL)

Parking Lot

Capture important topics for future discussion

55/60