2024-06-12 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1qRbgGZ_CY7Etf8iTm_k-G3cJFpJIj90T/view?usp=drive_link

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

19 minutes

Jackie/Team

• LG (update from Tom)

  • last meeting was 6/7/24

  • introduced Sarah as new OT chair

  • Anna S will be the new chair

  • data security and privacy team members have been set and will begin soon

  • shared Alma accounts discussed - campuses may be contacted soon regarding their current shared accounts

  • Town Hall discussed

    • only 1 person is rolling off, so a review of the SILS governance structure will not take place - opt for a newsletter instead

    • talk about new groups/accomplishments - may take place as an email instead

• AC (update from Jackie)

  • 2024-06-04 All Chairs Meeting notes - All Chairs - SILS (atlassian.net)

  • Side update for OT: Lynne will no longer be joining us in July, Robin will be attending instead

  • sub team roundup

    • RM spoke about Meridian

    • info session about OpenAthens will be presented by UCSC on 6/25/24 (organized by Sarah) - session will be recorded for future viewing, can submit questions ahead of time

    • UCSC is retiring their EasyAccess authentication soon

  • SILS membership transition also discussed

  • Interest expressed in having an expert confluence session

  • Discussion about what is needed for members going forward, especially since only one person is changing out - continue to develop our people, professional development, etc.

• side question asked by Xiaoli: is there an evaluation of SILS groups' impact? Is that done annually/biannually?

  • this type of information could be inspiring

    • not just if the group works well, but if the outcome of the group was beneficial

  • this topic is currently being discussed in LG

  • input from Tom:

    • just completed an assessment

    • an assessment on a yearly basis may not show much change, so an evaluation of what and how we want to assess is currently taking place

    • SILS governance started off big with the goal of reducing in size over time, this has not been the case

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

9 minutes

Jackie/ Team

• Next meeting is 6/21/24

• Gem

  • brought up the reindexing concerns - needs clarity

  • ExL says we will not see the reindexing - we expressed interest in viewing it, though

  • infrastructure concerns - why does the reindexing have such an adverse effect (slowness, strange behavior, etc)

  • included in current contract negotiations: NZ analytics, infrastructure provisioning, documentation, customer support

• website shared by Jackie: New UI Javascript Third Parties Changelog - Ex Libris Developer Network (exlibrisgroup.com)

  • expressed an interest in seeing more of this

SILS Membership Transition

• discuss VC nomination poll results

2 minutes

Jackie/Sarah

• Congrats to Lakshmi on becoming our incoming VC!

• update from Caitlin

  • opportunity for Gem to join us in OT on a more regular basis starting in July

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

1 minute

Team

• no questions

NZ Analytics and Sensitivity of Alma Data

16 minutes

Jackie/Gem

• document for reference: NZ Analytics and Sensitivity of Alma Data

• Questions for OT:

  • who are the stakeholders?

  • who makes the final decisions?

  • who does what and when?

• Gem - looks at limiting access for a number of reasons

  • mostly due to concerns about user sensitivity and cost sensitivity

  • input from Xiaoli - we all signed the privacy contracts so what further concerns exist?

  • input from Caitlin - this question is one of RACI

• Input from Caitlin

  • SILS Gov docs states that OT has oversight over the NZ

    • OT members are representative of their campuses and should determine whom at their campuses need to be consulted/informed

    • endorsement from LG and the Privacy Group

• suggestion to consult procurement, SCLG, individual campus Alma groups

OCLC Meridian Service

• updated input from RM OST

1 minute

John

• For discussion (from Slack on 5/10/24): OCLC Meridian Service

  • Questions posed by Caitlin (from the SILS OT meeting on 5/28/24):

    • What exactly would we be asking of RMOST and what of CDL?

    • When do we make those requests?

• update from John after recent demo

  • conclusion: no need to pursue a systemwide price quote

Project Team Check-in: OARM-PT

• Discuss final report

• OARM-PT members answer questions?

9 minutes

Jackie

• For discussion: OARM-PT Final Report for OT

• shared by John: Shared Cataloging Program Advisory Committee (SCP AC) – UC Libraries (universityofcalifornia.edu)

  • suggestion to rewrite the charge

    • John could draft, but unsure about who would review that

• look closer at SCP and advisory group portions of the report

• Goals:

  • approve this report

    • does this still need a close read? Caitlin?

  • determine future of the group - continue or create a new group?

• will poll OT members on Slack

Project Team Check-in: EIMP-PT

• Written update provided to OT?

0 mins

Jackie

• table for next meeting

Pending projects / materials:

• FYI updates on anything we’re waiting for

0 mins

Team

• Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published

  • revisions are still pending

  • final report will be shared after revisions

  • Still awaiting final report from LG before further action

Executive Session

Private discussion as needed

0 mins

Parking Lot

Capture important topics for future discussion

0 mins

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

  • incorporate into the reboot

• Lessons Learned on Kanopy kbase from UCSC

• Project Team Check-ins (quarterly basis - last check in was around March 2024)

  • OARM-PT

  • EIMP-PT

• Signature Success Program

  • paused during renegotiations

• RNPT update in June/July?

• Known Issues with Alma/Primo VE

• Alma Consortia Advocacy Group (ACAG) updates as needed

• SSO use in the NZ - updates from Gem as needed

  • SSO Options for Network Zone Accounts

• New workplan - does OT need a new workplan?

• Alma Data Privacy - annual reminder

57 minutes