2023-3-28 All Chairs Meeting notes

Attendees

Tom Bustos, Operations Team (co-chair)
Stacy McKenna, Acquisitions Operations Subteam chair
Michelle Polchow, eResources Operations Subteam chair
Jesse Kruppa, Discovery Operations Subteam chair
Ross Anastos, Fulfillment Operations Subteam chair
Alison Ray (CDL), Resource Sharing Operations Subteam chair
Liz Miraglia, Resource Management Operations Subteam chair
Caitlin Nelson, SILS Operations Center at CDL representative

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	(STANDING ITEM) Subteam Roundup	Check-in on OSTs - capture any shared issues or cross-team task	5	Team	Acq: two weeks in a row discussing barriers/issues with NZ progress. Lots of emotional labor/expectation management discussions, especially the discrepancy between the public Go Live message of “Mission Accomplished!” and the tech services understanding of Go Live as “now we can start the actual work…”. Also, “broken” vs “in development” - end user vs tech services perspectives. ERES: 3/16-joint mtg w/ ACQ, so following along with discussing barriers, anticipate visit from SOT chair and Ldrshp Chair this week RS OST: moving forward with Tipasa testing phase (filling in gaps identified from last year’s pilot phase); small group investigating using user stat categories to fill anonymization bug with afn digitation requests; with F OST: looking into ‘consortial blocks’ on AFN activity DISC: Creating a "Stalled" Decision page for "Database Search" implementation. The feature is not used by any campus. Testing is convoluted by various cleanup projects, and there is no current urgency to investigate improvements. We will be exploring Excluding Records from Discovery Network. We determined that the configuration is necessary, and we have an idea for a work-around, but we need to establish testing parameters at our next meeting. Finally, we're reviewing Round 1 Primo Enhancements and will suggest where to spend consortia votes later today.
2	Questions from Slack	FYI on anything quick that came up	5	Team	Followup with Stacy / Michelle Any new issues or concerns from the teams?		From the last meeting: Stacy and Michelle will be sending Tom an email with some details on what is affected by CDL data delays. Tom will bring this to the OT as an escalation to be brought up to LG for Strategic Discussion as this is having a major affect on reporting as well as the ability to accomplish original work plans and goals from the Implementation Phase.
3	UCLAS-integrated SILS Structure	Reminder on the escalation paths and expectations of the UCLAS-integrated SILS Structure	15	Tom	It has been some time since we have reviewed the expectations of SILS Governance structure and we have had numerous team member changes since our last review. I felt it is time to go over these briefly to see if there are any questions. https://libraries.universityofcalifornia.edu/wp-content/uploads/2021/08/SILS_UCLASintegrated_06232021_Final.pdf
4	Alma / Primo VE software review	Get some direction from All Chairs	15	Caitlin	https://docs.google.com/document/d/1vKbUFEW9H98cxZpl0337NTufeQlSVOewPgK5ougy6Fs/edit We made a lot of good notes on the document: refocusing on “what’s working” and doing a qualitative checkin with both the OSTs and local SILS groups.
5	ExLibris Support Call update	Upcoming Support call items	5	Team	Any issues to bring up can be sent to Caitlin or Tom to be brought to the Support Call representatives.
6	Community Slack Proposal	Discussion in OT: https://docs.google.com/document/d/14THVoCKawb-uS3axfFDTWphB1ZzVUZZluzBZNg5bC5A/edit#heading=h.cws0gu57ljh0			Any questions about this?
7	STANDING - Work Plan Directory review		5	Team
8	Parking Lot	Capture important topics for future discussion
9		Total	55/60