2024-05-29 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1TUiJpAcL6h9VboIJ4EyVRRVEah1XM1CV/view?usp=drive_link

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

24 minutes

Jackie/Team

• SILS LG (Lynne)

  • Continued work on SILS Patron Privacy & Data Security Team charge & membership. Goal to get to DOC for July meeting

    • future tip: use reasoning vs. names

  • SILS LG membership and Vice Chair discussion

  • Discussed and formed small team to draft Process for reporting SILS Principles concerns

  • REST API discussion and faculty access request at UCSC

    • discussed details of APIs to help discover how best to accommodate the ask of the faculty

    • suggestion by Tom to create guidelines for future API requests - add to SC workplan

• AC update (Jackie)

  • last meeting was 5/21/24: 2024-05-21 All Chairs Meeting notes - All Chairs - SILS (atlassian.net)

• ELUNA highlights (team)

  • Gem expressed an interest in having ELUNA sessions recorded for future use/distribution/review

  • website shared by Xiaoli - some ELUNA slides from the 2024 meeting are available: Ex Libris Knowledge Days and ELUNA Events 2024 (dryfta.com)

  • Greg would like to see a duplication of sessions so there’s more flexibility in the schedule

  • possible change in the voting system to address various existing issues

  • transformative agreements changes also upcoming

  • ExL is setting up a new accessibility program to assess accessibility compliance of their various products - revisit this topic in a future OT meeting

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

4 minutes

Sarah/Gem

• Document shared by Gem on 5/8/24: ExL Support Cases May 2024

• Last meeting was 5/24/24

• Root Cause Analysis discussed

  • When a production system is down for more than 5 minutes, the root cause analysis is done automatically. Otherwise, one must request it specifically.

  • suggestion by Sarah to request these analyses more often

• Next meeting is on 6/21/24

SILS Membership Transition

• discuss VC nomination

7 minutes

Jackie

• Sarah will send the poll via Slack today

  • vote by the end of the day on 5/31/24

  • Poll posted in Slack: https://forms.gle/SJ9V6FfTikq91wDEA

• Sarah has already started attending AC meetings as part of the transition process

• membership by individual campuses is determined by each campus - no official time limit for SILS OT members

  • original documentation stated a staggered 3 year term: SILS_UCLASintegrated_06232021_Final.pdf (universityofcalifornia.edu)

• Current SILS Roster

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

0 mins

Team

• skipped due to time constraints

OCLC Meridian Service

6 minutes

John

• For discussion (from Slack on 5/10/24): OCLC Meridian Service

  • Background from John: after reading the mention of Meridian in 5/9 RM-OST minutes and discussing locally at UCLA, it seemed to make sense for a RM-OST-sponsored demo to take place for all of UC's benefit and consideration.  When I mentioned that possibility to the RM-OST chair, the question arose about whether it is appropriate for the OST to receive a price quote as part of that demo request.  Should we request recommendation from RM-OST as to whether the service seems useful/compelling, and if so, say that a request for price quote would come us or another higher SILS unit?

  • RM OST held demo 5/28 for interested UC. OCLC recording here will expire in 120 days.

  • Questions posed by Caitlin:

    • What exactly would we be asking of RMOST and what of CDL?

    • When do we make those requests?

• Next step: get input from RM OST

  • John will communicate with this group

• Side question: is this part of SILS?

Project Team Check-in: OARM-PT

• Discuss final report

13 minutes

Jackie

• For discussion: OARM-PT Final Report for OT

• Questions/items that need clarification from SILS OT members:

  • p.9 from John - shouldn’t input from ERES and other groups also be included?

  • p.9 from Jackie - would like clarification on the proposal for new SILS CKG

    • what is the purpose of this group if it does not have power? (question from Lynne and Tom)

  • suggestion by Xiaoli to invite OARM-PT to one of our meetings to clear up our questions

    • send questions ahead of time to give them time to formulate answers

    • will discuss this possibility further at the next SILS OT and SILS OT SC meeting

Project Team Check-in: EIMP-PT?

• Written update provided to OT?

0 mins

Jackie

• table for next meeting

Pending projects / materials:

• FYI updates on anything we’re waiting for

0 mins

Team

• Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published

  • revisions are still pending

  • final report will be shared after revisions

  • Still awaiting final report from LG before further action

Executive Session

Private discussion as needed

0 mins

Parking Lot

Capture important topics for future discussion

0 mins

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

  • incorporate into the reboot

• Lessons Learned on Kanopy kbase from UCSC

• Project Team Check-ins (quarterly basis - last check in was around March 2024)

  • OARM-PT

  • EIMP-PT

• Signature Success Program

  • paused during renegotiations

• RNPT update in June/July?

• Known Issues with Alma/Primo VE

• Alma Consortia Advocacy Group (ACAG) updates as needed

• SSO use in the NZ - updates from Gem as needed

  • SSO Options for Network Zone Accounts

• New workplan - does OT need a new workplan?

• Alma Data Privacy - annual reminder

54 minutes