2022-04-26 Meeting notes
- Caitlin Nelson
Attendees
Tom Bustos, Operations Team (co-chair)
Stacy McKenna, Acquisitions Operations Subteam chair
Michelle Polchow, eResources Operations Subteam chair
Jesse Kruppa, Discovery Operations Subteam chair (absent - no fill)
Ernesto Mendez, Fulfillment Operations Subteam chair
Alison Ray, Resource Sharing Operations Subteam chair (absent - @Jason Newborn )
Liz Miraglia, Resource Management Operations Subteam chair
Caitlin Nelson, SILS Operations Center at CDL representative
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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| 1 | (STANDING ITEM) Subteam Roundup | Check-in on OSTs | 10 | Team | RMOST: Pretty good, but need to follow-up with Stacy on crossover group. Almost done with workplan deadlines 99%. eRes: MP has been out. Huge kudos to Tamara - keeping licenses going right now. Sherry and Tamara playing in sandbox with some discrepancy b/w NZ and IZ. Fulfillment: Top deliverable is AFN user blocks; putting in a ticket with ExL. Acq: everything is waiting on feedback (ExL), and looking at Gobi plans (waiting from RM people) RSOST: Workplan tasks have been divvied up to subgroups but those groups have not been super busy. Main thing is closing out and satisfied with AFN - the era of mismatches seems to have subsided. LG: Clearly analytics is a big issue that everyone is talking about; went to LG and they will advocate for reduction of work or scope. But we also need to see what Alma CAN provide. OT: Proposal from Discovery for GitHub account for SILS was approved |
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| 2 | Meeting fundamentals / Team Charter | How do we determine priorities? How should we identify issues to bring to Ex Libris? What should be standing topics for discussion?
| 15 | Tom/Team | Take a look through pages 4-7 of The UCLAS-integrated SILS structure, work practices and charges: https://libraries.universityofcalifornia.edu/groups/files/sils/docs/SILS_UCLASintegrated_06232021_Final.pdf
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| 3 | STANDING - Work Plan Directory review |
| 10 | Team |
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| 4 | Documentation Hub | Tour of the new space | 10 | Caitlin | “Current” tag, “pnp” tag SILS Service Documentation Hub Decision is a decision as you know it; pnp is literally anything else. Page has to have a “page properties” table to be pulled into the rollup → use the PNP template. |
| @Caitlin Nelson to cleanup the DocHub page to make it more explanatory @Caitlin Nelson to make a “Practices” template @Caitlin Nelson to write up a SILS-Cohort communique for the DOcumentation Hub Chairs to implement the new format. |
| 5 | NERS Voting reps | Get people signed up for the June NERS voting committee | 5 | Tom/Caitlin | NERS Voting 2022 process - March voting round https://docs.google.com/document/d/1b53YrJBeBgeOfHr7Zs8SXYROJJswqdm6OmwCFEDwHdE/edit Members:
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| 6 | CDLNZ-PT | FYI about the new team | 5 | Caitlin |
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| 7 | OARM-PT | FYI about new team | 5 | Tom |
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| 8 | Other agenda items | Cover topics that folks want to talk about |
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| 9 | Ex Libris Support Call Reporting | Items requested by this team included: | 10 | Tom/Caitlin |
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| 10 | ExL Support Call Questions for the next call (4/18) | ExLibris / UC Library Support call Monday, April 18. Do you have any questions that would be appropriate for a consortial call with the North America Support Team? Specific Tickets that need to be addressed? | 10 | Tom/Team | feel free at any time to reach out to UC side of this team SILS SM (Caitlin), OT chair (Tom), OTvhcair (Jackie), NZ Admin (Gem SL) Resource Sharing folks have been putting in tickets on how to make Analytics - there are zero canned reports from ExL for our set up - can we ask them for some? (mentioned in comment on UCD case # 06321175)
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| 11 | Phase 4 Work Handoff | Clarify any questions regarding the work handoff items. | 5 | Tom/Team | Topic discussed in the process of discussing the “taking the temperature” follow-up. |
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| 12 | Parking Lot | Capture important topics for future discussion |
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| ILL Terms - new decision page or list of questions. (incl. RS, Disc, Eres, Acq) - Added to “Other agenda items” for this meeting. (regularly?): any specific tickets to check in on?? clean up detritus - proliferated meeting notes? ‘too long' work plans? finished projects? etc…
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| 14 |
| Total | 55/60 |
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Question? Contact AskSILS-L@ucop.edu