2020-10-29 PM Leads Meeting notes

Attendees

@Christine Barone (Unlicensed) , Co-chair, PM Leads
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Caitlin Nelson, SILS Service Manager
@Neil Weingarten, PM Leads
@Adrian Petrisor , Com Leads 1-1:15
@Ben Alkaly (Unlicensed) , Com Leads 1-1:15

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	TH4All	Training on using the webinar features	15	Ben
2	Checkin/quick updates/anything from slack or email Don’t forget to check the Task report for your outstanding tasks and check them off when done.		0	All	Reminder to check task report Reminder to prepare/finish slides for Monday TH. Ben added place holder slides. https://docs.google.com/presentation/d/1Dnyowonquwi9KJ8FmAAKIloVSB-nnyoAVuHnj3I0vXE/edit#slide=id.ga613d4ae5c_0_7
3	PM check in		20	All
4	Training, IC, PPC, SSM	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	0	All
5	SILS All Chairs meeting (recurring) Note-taking: Facilitating: Monitoring chat: All Track attendance: Post to SILS Chairs slack channel on Monday before meeting: If no agenda items or pressing issues by EOD Monday, we’ll cancel the Wednesday meeting.	Topics for next meeting: Nov 18 Proposed Agenda Topics	0	All	Nov 4 SILS Chairs will be canceled
6	Parking Lot				Consider a buddy system for local campus staff (particularly for post-go-live training and other work), pairing a new campus with an existing Alma campus for the local implementation teams. Match by size (student count): Davis, Irvine, Riverside, Santa Barbara, Santa Cruz. Identify risks of not having a buddy system. Post this idea on the Coordinator. Identify times when a buddy is needed, benefits/risks. Premortem checkins - Hold for a future meeting Timeline planning (extend beyond go-live), identify critical path & intense work periods Adrian & Todd are working on integrations communication work Coordinators group: Start with a one-time introduction meeting for Coordinators with IC and PPC; IT co-chairs are in flux right now. Intent is not to have a recurring meeting. Ask ICs and PPC co-chairs: What do you see coming up that will need to be coordinated? decisions?
7			5	All	Any actions or decisions missed?
8		Total	40/50