2024-05-07 All Chairs Meeting notes

Attendees

Jackie Gosselar, OT Chair
Tammy Guziejka, Acquisitions Operations Subteam chair
Hermine Vermeij, Resource Management Operations Subteam chair
Ross Anastos, Fulfillment Operations Subteam chair
Tamara Pilko, E-Resources Operations Subteam chair
Gem Stone-Logan, Discovery Operations Subteam chair
Caitlin Nelson, SILS Operations Center at CDL representative
Jason Newborn – Resource Sharing Subteam Chair

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	STANDING ITEM) Subteam Roundup	Check-in on OSTs - capture any shared issues or cross-team task	10	Team	ERES CDI NERS voting Discussing managing holdings when a campus leaves a CDL package (NZ vs IZ) Sharing around CLOCKSS/PORTICO - journal Heterocycles - publisher site taken down This week UCD will share how they track [journal] Title Transfers RM Agreed to restrict editing/deleting of 035 fields with OCLC numbers in NZ; will make change on 5/20 and hold sharing session to discuss (along with other issues). Continued back/forth with CDL about new ETD process. F No appreciable updates to give. Continuing discussions on next vice-chair. Goal of wrapping up active projects before the July chair swap. RS Some movement on analytics. New reports being developed using info gathered by Steven Burke
2	Questions from Slack	FYI on anything quick that came up	5	Team
3	OT / LG updates	Inform on salient issues from OT and LG	5	Jackie	LG updates: Discussed Draft charge for SILS Patron Privacy and Data Security Team (PPDS) and proposed members (sent to DOC for next steps) CKGs and their role in decision making in SILS governance discussed Open Athens - pending topic discussing if it’s possible for all to participate Renewal Negotiation Team - feedback to ExL has generated an update to the negotiations, mostly on track with a slight delay OT updates Decision made to use Slack to ask campuses if they use specific products and how they would like SILS Ops to vote on their behalf for ELUNA Steering Committee Decision made to abstain from voting in NERS in March each year in perpetuity - passed unanimously. The decision page will be updated The OT workplan was updated by Anna and Caitlin, archived by Caitlin and renamed Work Plan 2022-2024 List of tickets closed without a fix (shared by ExL) is now available in the SILS drive: Closed Defect without a fix Data Privacy Agreement will become an annual reminder for each campus to be in compliance. No longer considered an official task for SILS OT. Gem has approval to use and test the UCOP proxy for UCOP staff after sharing SSO Options for Network Zone Accounts
4	CDI and how it overlaps Discovery and ERES	Formalize RACI for CDI?	10	Gem	This came up as a result of the CDI enhancement voting. Discovery took a first look and then passed it on to ERES to review with our comments. This worked well but we think it might be helpful to provide more formal statement around who "owns" CDI issues and which groups should be consulted when they come up.
5	Wariness of PII/Cost data in the NZ	Ask each group to answer the question about wariness	15	Caitlin / Gem	Increased access to the NZ comes with a certain amount of access to consortial data. There seems to be a sense of wariness about this - but what is that actually about?
6	Wrap up	Review actions and decisions	5	Team
7	Parking Lot	Capture important topics for future discussion	5
8		Total	50 minutes