2020-11-13 IT Meeting Notes

Date: Nov 13, 2020

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Peter Soriano (Unlicensed) (Berkeley)
@Josephine Tan (Unlicensed) (San Francisco)
@Antoinette Avila (Unlicensed) (Irvine) (Step B+)
@Bonnie Hain-Anderson (Unlicensed) (Davis)
@Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
@Caitlin Nelson (SSM, interim PM)
@Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)
@Brian David (Unlicensed) (CDL; co-chair)
@Sylvia Page (Unlicensed) (Los Angeles)
@Turnbow (San Diego; co-chair)
@Catherine Busselen (UCSB) (Step B+)
@Erika Quintana (Riverside) (Step B+)

Not attending:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Consent to Record		2 min	All
2	Volunteering Availability (Standing Item)	Track who is available to volunteer to work on tasks outside of meeting over the next week.	FYI	All	Members please prepopulate with your availability. KR - Available BH - Available Wed-Thurs EMT - Available Tues / Thurs / Fri PS - Wednesday BD - Wednesday and Friday AA - Thursday SP- Available Tues-Thurs EQ - Available Wed-Thurs JT - Thurs CB - Available Wed-Thurs DT- limited availablity
3	Upcoming Events (Standing Item)	Create awareness around upcoming tasks/events	FYI	Chairs	Fulfillment (Week 2) Implementation questions due 11/11, Q&A session on 11/16 Send out Resource Management (Week 3) info on 11/17 Training documentation needs survey complete by 11/20 No IT Meeting on 11/27
4	Announcements (Standing Item)		2 mins	Katie	Meeting Time Doodle Poll The dates are for first week of Dec, but please fill out as if it were a recurring slot.		all - fill out doodle poll by next Wednesday
5	Work Inventory Checkin (Standing Item)	Update from the Campuses about how they are doing getting responses to the Inventory	5 mins	Katie	https://docs.google.com/spreadsheets/d/1xyXgybBTRCNFEieY4DYWYhNl2WV5egCVqJMaujDkqQM/edit#gid=1723180429
6	Spring Workshop Schedule		10 mins	Katie	Confluence page with Workshop Information: ExL Spring Workshop Schedule Discuss workshop for current Alma campuses-- Davis, Irvine, Santa Cruz, Santa Barbara, Riverside Input from Acquisitions Expertise Group Could be beneficial for primo campuses to be together, but a little early to know for sure Feedback from Campuses I & R - no strong preferences D - prefer to be paired with Irvine (law school) SC - Prefer Primo VE campuses Davis + Santa Barbara + (Irvine?) Santa Cruz, Riverside, (Irvine?) Perhaps need a separate law school session (one of the Th sessions?) Previous suggestions - FYI Davis and Irvine together because of Law connection? Primo VE and Primo Back Office campuses together		@Caitlin Nelson will ask Ex-libris about law school session separately @Bonnie Hain-Anderson (Unlicensed) and @Antoinette Avila (Unlicensed) will gather more feedback from campuses about what would be useful for UCI and UCD
7	Confluence Calendar Page		10 mins	Catherine, Peter, Antoinette	Review and discuss plan for team calendar Should we create a new calendar or use the implementation calendar? https://docs.google.com/document/d/1DOH0TuHWoPdde0QcRPNcLH4JL-hepKN0Pz38ldSrJTw/edit?usp=sharing Questions & Concerns Who will be responsible for updating the main calendar? What smaller type trainings are not currently represented on the main calendar?		@Catherine Busselen, @Peter Soriano (Unlicensed), and @Antoinette Avila (Unlicensed) to create Google doc to track what training events we would need to add to a calendar. * Everyone encouraged to contribute @Caitlin Nelson will talk with PMs for input
8	Visioning Exercise	Review planned work and goals for this group	33 mins	Chairs	Team Charter SILS Governance document (see page 35) Current Work Plan Notes Document - here’s where Caitlin was screensharing and taking notes!
9	Parking Lot from this meeting				Discuss Network zone training
10			60/60 min

Future agenda items

Review/signoff on final work plan being