2021-07-20 Meeting notes

Date

Jul 20, 2021, 10am-11:30am

Attendees

Ellen Augustiniak, UC Irvine
Elizabeth Salmon, UC Merced
Sharon Shafer, UC Los Angeles
Heather Smedberg, UC San Diego Josephine Tan, UC San Francisco (co-chair)
Jess Waggoner, UC Santa Cruz (co-chair) [Today’s Timekeeper]
Sarah Houghton, California Digital Library [Today’s Notetaker]
Chizu Morihara, UC Santa Barbara

Not attending

Lisa Ngo, UC Berkeley
Jared Campbell, UC Davis
Michael Yonezawa, UC Riverside

Discussion items

DISCOVERY VISION: We strive to design and implement the best possible discovery and delivery experience for our end users using data-driven decision making. We envision a network zone experience that will allow users to discover library materials across UC collections without sacrificing relevant results. As such, the default search and results interface should prioritize the success of typical users while providing additional functionality for more advanced users.

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates		15 min	Josephine Sarah	PPC: Approved decisions- (Go-Live) Dates scheduled for events related to resource sharing VDX integration, and services during circulation freeze (Go-Live) Temporary Changes to the AFN for Libraries/Services Closed During COVID (Go-Live) Handling UC Patron Account Issues SILS Working Group closely tracking speed issues starting at go-live and ready to escalate with ExL if the speed requirements in our contract are not met.	PPC recommends that for any post-Go Live enhancements that may effect harmonization be (a) first noted at the local level to alert local FG member (b) FG chairs will relay to PPC (c) Any recommendations towards further harmonization discussed with ICs (d) PPC approves any final recommendations * If necessary, Public Services Escalation Leads can be consulted. *
2	Basic WorldCat Discovery	Latest updates on BWCD	10 min	All	Alison’s upate: Still awaiting OCLC’s word on whether/not we can use their WorldCat logo Sample of new BWCD color scheme FYI: User accounts from Melvyl will move to BWCD along with any accompanying saved searches or lists BWCD Decision Page - plan to get PPC approval by the week of Go Live
3	Review our MVP	Look ahead to post-Go Live items	20 min	All	Our MVP	Share our MVP list with our local discovery teams and cc: IC leads to keep an eye on post-Go Live items & have them let us know if Discovery FG may need to follow up with writing up recommendations for some of those items
4	Primo VE questions posed by Physical Sciences & Engineering CKG	Discuss needing to drafts any answers	30 min	All	EUOS' answers to these questions (related to UCI campus) Where should answers to these types of questions reside? See SUNY example of staff-related FAQs. CSU’s Primo FAQs for staff & CSU’s consortial staff Confluence homepage	Discovery FG’s answers to some of these questions; Discovery FG will supplement with UCI’s existing answers.
5	Collecting examples of PrimoVE presentation materials	Know where to see what other campuses are using to introduce UC Library Search to staff	15 min	All	Helpful template by EUOS for introducing UC Library Search Example of UCI’s slides for UC Library Search search profiles	Put any such local PPTs or FAQs from your local discovery/outreach group have created in new Google folder titled Local PPTs & FAQs
6	Check Ins	Discuss updates/problems/testing		All	Fulfillment transition from current ILL broker VDX is unlikely to take place until summer 2022 (more news once more communication occurs with CoUL). Feedback shared with EUOS re: the infographic of where collections are discoverable was taken but not all of our suggestions were taken. If you have questions about the new governance structure, feel free to ask Sarah or your local governance representative.
7	Next Meeting	Prep for next meeting			Check-in on Mondays if we need to meet and will continue with discussions as needed.
8	Parking Lot/Q&A	Save these issues for future discussion & comments			Libguides Testing plan Ebook ILL lending as it relates to discovery and limiting to availability. Questions/comments: