2021-04-19 Com Leads (A&B only) Meeting notes

Editorial Calendar

Anything coming up

5

All

• SGTF and This month are sent

Start Roundtable Recap SILS News:
1) What UC Library Search means for the UC Libraries?
2) What a huge change UC Library Search is?
3) How UC Library Search changes our capacity in the present? 4) How it sets us up for great things in the future?
Finalize by 4/23

April Town Hall for All (also see #5)

Draft Roundtable questions

Start Chairs Talking Points

10

All

What Changes Will UCLS Bring to Library Culture and Operations:

1. What is the general sentiment you’ve observed among local library staff, knowing a sea change in accessing materials across the UC is forthcoming?

2. What major changes will those inside and outside the Library experience with the migration away from Melvyl and other established Library systems?

3. How will the Network Zone impact the collaboration between the UC Libraries?

4. How have your groups ensured that important decisions are made with consideration of systemwide interests and input?
   
   Panel:

   1. Rikke Ogawa - PSELG

   2. Danelle Moon - SCELH

   3. John Reimer - TSELG

   4. Liz Miraglia - RMFG

Prompt audience to answer same questions - post synchronously

Adrian - Host

Ben - Tech

L or C - Chat (incl. adding links)

L or C - Questions

Takeaways:

• “Next slide” preferable to remote control”

• Tech needs to ensure that roundtable participants are positioned at top of gallery (investigate)

• Q&A:
  Rec #1: No mod, auto-public, make all chairs panelists so they can answer live
  Rec #2: Keep mod on, all chairs are panelists, can “own” q on back-end; push live and answer

To-Dos:
- Recording, chat, Q’s in public folder, call out public EUOS timeline
- Create 8/2 invite & attach
- Request from ICs

Phase 4 Midterm Report

Review WG notes

20

All

• Review by Wednesday?

EUOS Meeting - 4/6

Anything to discuss?

• Answer any q’s about TH presentation

• Any general sentiment/reaction to news releases

• Populating resource lake and communicating when materials are added?

@Ben Alkaly (Unlicensed) to connect w/ Melanie about possible UCOP social

Town Hall for All Debrief/ April Planning

Target roundtable participants:

• RMFG

• EUOS

• ICs

0

• Pre-TH checklist

  • Proofing deck, presenter prep, webinar settings

• Use “Remote Control” function for presenters (slide advancing)

• Questions:

1. Qs that we don’t want to answer publicly - decision tree (inappropriate - any other category?) | Not realistic

2. Hardball Qs - ask for clarification, acknowledge complexity, clarify that the answer is not going to cover everything | Adrian is prepared to do this in moderator role … But, how to assess?

3. Qs that come in the Chat box - does the moderator copy it it the Q&A box along with name of person submitting it? | Yes

4. Qs that are answered immediately by one presenter - Q&A moderator reads both Q and A | Ben investigates

5. Qs that require follow-up - the presenter who is willing to answer unmutes the person who asked | Once a question has been selected, the Tech is unmuting the person who asked the question

6. Assign Q&A arbiter role | only veto power

7. Qs that may be answered by one of group chairs: one of the PMs copies the Q in #sils-chairs, and then one of the chairs responds that they can answer. At this point, the PM unmutes the chair and lets the MC know that they can read the question

Defined Roles

• MC - Adrian

• Tech: Advance slides, record - Ben

• Q&A Arbiter: one of PM’s

• Chat engagement person: the other PM

draft question on 3/15

4/19 Takeaways:

Wrap up

0

All

Any actions or decisions missed?

For PM mtg:

• SILS News needed on Alma/ Primo VE Authorization Configuration Completion?

• Confirming next steps on mid-term report

Total

50/60