2021-11-10 ACQ/ERM FG Meeting notes

Assemble

Getting situated, reviewing agenda, roles

2

Lisa S.

Admin Items

• Announcements

• Other

3

Lisa S.

Remember to check/add your out dates in our tracker

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

5

Lisa S. / Others

PPC : no meetings 11/5

TSELG outcome on licensing doc from 11/4 meeting.

• Others
  
  

Reviewed MVP Work

Review/refinement of past decision pages and related functional areas for updates, additional documentation, etc. 11/10 Wrap-up/winddown: How best to transfer from Phase 4 to governance structure?

5

All

E-Resources-related (e.g., 001 and 002)

• Wrapping into CDL/Campus E-Res Workflow Handoff pieces.

003 Import Profiles adjustment: updates in Decision Page

• NEXT ACTION: Lisa S. to incorporate updates into 003 Decision Page. To distribute via: AEFG members, ILSDC, PPC.

@Lisa Spagnolo Follow up on any 003 distribution. AEFG members coordinate locally re: the update.

Ensure AEFG awareness of subgroup activity, major issues for review/input. 11/10: Discussion of Discovery multi-part feedback.

15

Lisa S. / Lisa M. /

• Follow-up on CDL multi-part packages. Sent to Discovery FG Co-Chairs - FEEDBACK DOCUMENT

• Lisa M. to share this feedback with CDL teams to review. Knowing these collections “on hold” while forward path is getting developed.

• Building a view into the decision-making details involved in electronic resources/inventory management (ex. implications for discovery, etc.) - between CDL teams and campuses.

• Acknowledging case-by-case nature of this work, and how work likely to shift from record sets to CZ-based work.

Off-boarding

Recurring item; review of hand-off documentation status - taking spreadsheet into building out issues in summary documents; 11/10: review of impact statement and workflow documents.

40

Lisa S.

• Post Mortem (first pass)

• Hand-off (template doc)

• Documentation (review of Google Drive space) - Folder Created for when we start to move things

  • 10/27: Look at spreadsheet for Work Handoff and supporting doc placeholders for CDL/Campus data; Reporting/Analytics; and Licensing.

  • 11/3: more spreadsheet and documents above

• Subgroup assessment: recommendations for post-Phase 4 engagement. Discussion of purpose for project-based like outbound linking (and later usage stats), or more discussion re: practice, etc. How do the governance groups call in this group to participate in projects, etc.

• Discussion re: how CDL cohort intersects w/ E-Resources subteam/branch, how a CKG would work, group size, scope, membership overlap, etc.

• Additional component: electronic resources impact statement - draft in progress. with WORKFLOW DIAGRAM

Move to next groups:

Special sessions

Subgroup: have “open house” during AEFG time for close-out, last Phase 4 input.

• Access to Google doc folder available until Dec 23, 2021

• For moving forward: substantive content only; the rest can be archived

• AEFG [all] think about recommendation for ER subgroup in Phase 5, for future discussion

Wrap-up

Identify/confirm next actions

5

All

Another show and tell? (wider group than AEFG members workshop) Possible topics: fund management, recharges, EDI invoicing

Does Thursday, 10-11 work for recurring time through Phase 4? Excepting 11/11 and 11/25.

Parking Lot

To save for future discussion

75/75

Removed: placeholder notes on licensing, EDI invoicing, Analytics.