2024-09-23 10AM AASA-PT Meeting Notes

Chair

@Denusha Amaladas

Notetaker

@Susan Boone

Attendees

@Chan Li
@Ellen Augustiniak
@John Riemer
@Daisy Nip
@Sarah Sheets
@Denusha Amaladas
@Lisa Wong
@Alison Lanius
@Danielle Westbrook

Regrets

@akshayagrawal
@Anna Striker
@Michele Potter

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble Start recording Assign Note taker	Note taker - @Susan Boone	5
2	Special Collections data	How is each campus counting special collections data	10	All	by title? by item? linear feet? campus-owned stat: reporting determined locally UCB and UCLA: title count by collection
3	Timeline for Stats	Discuss/confirm timeline for new eR NZ data timeline for building AASA-PT initial review AASA-PT socialization and campus review Non eR NZ data (campuses affirming those data); submitting non-ILS data Some campuses have requested an extension until Sept. 27; do others need an extension? Overall timeline: Proposed timeline week of 09/23: DN begins building out the new report (pending AASA-PT endorsement to pursue this) week of 10/07: DN aim to distribute to the team Due week of 10/14: Team has one week to review and provide feedback Week of 10/14: Finalize build for this new comparison report Week of 10/21: Share with campus colleagues, ~2 weeks to review (by end of Oct) AASA-PT finalize detailed statistics and UC Libraries annual stats summary by late November or early December	15	Daisy/Danielle/All	eResources numbers drop difficult to analyze/verify because the numbers were run differently YOY. UCSD: narrative very helpful; approved stats UCI: future consideration NZ activators/managers of eResources (CDL) have a. role in reviewing data and title duplication UCB: re-running data by Collection Name will help identify drops due to cancellations, for example. Re-run with more filters very helpful UCSC: can verify physical data; rerun for eRes is helpful. UCD: data acceptable, ready to move forward as is UCM: re-run will give more details to understand drop. UCLA: data re-run helpful; question about the logic of current exclusions (OA) UCSF: re-run for eRes is helpful.
4	Mockup of new eResources data file	Is this helpful for campuses? Is it unnecessary? Any edits to the design? What would campuses like to see/remove?	20	Daisy/Danielle	revised output tracks exclusions, includes export by Collection Name for data verification. Timing of running Alma Analytics appears to impact results.	Daisy will re-run data mid month and beginning of month for collection-level eRes numbers review;
5	Wrap up	Review actions and decisions	5
6	Parking Lot	Capture important topics for future discussion
7		Total	55