2020-04-22 ACQ/ERM FG Meeting notes

Date

Apr 22, 2020 11AM-12PM (may go a little over today)

Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

@Mark Hemhauser (Unlicensed) , UC Berkeley (timekeeper)
@Lisa Spagnolo , UC Davis (chair)
@Paula Pascual , UC Irvine (notetaker)
@Stacy McKenna , UCLA (will be late if attending)
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting settled, reviewing agenda, confirming notetaker and timekeeper.	5	Lisa	4/15: Will “flip-flop” roles rather than stagger. This means week 1 note taker becomes week 2 timekeeper and week 1 timekeeper becomes week 2 notetaker. (vs. the flip-flop happening the second time through the roster).	@Paula Pascual will be notetaker @Mark Hemhauser (Unlicensed) will keep time
2	Review of Slack-inserted documents from Caitlin and items from last meeting		5	Lisa	Copy of charge in our Acq/ERM folder Copy of Harmonization Principles (link to Drive Folder level) - we reviewed on 4/15 call. Team Charter: calling it done for now, but open to add any other thoughts.
3	Taking Temperature Survey	Briefly review this action item and share initial thoughts. Can review more for 4/29 and after premortem calls.	5-10	Lisa/All (any initial thoughts)	TT Survey		Group members who have not filled out the form should wait until [ ] @Lisa Spagnolo fixes/re-sends survey
4	Updates: specifically from PPC	Focusing on Critical Issues document - introduction	10	Lisa	From PPC: “What is your vision for your Functional Area?” Not immediately jumping to HOW - before we go there, we need to figure out what, why, and why now? FG Notes: This is the beginning of discussion of role of this FG in preparing policy and procedures at the consortium level.		For consideration: Which of the critical issues do we take up first? How do we operationalize work groups? Which decisions need to be made for the Vanguard groups? How do we utilize expertise of current Alma/Primo VE campuses? Are there issues that can be worked on concurrently? How do we communicate issues/procedures that need input from various FGs?
5	Discussion of Critical Issues Document	Critical Issues document discussion: assessing appropriateness for our FG, assessing urgency level, explores types of next steps how we will use project mechanisms at our disposal (will continue for 4/29)	25-30	All	Copy of Acq/ERM identified items in FG folder. Note: this is a discussion piece at the moment for our FG vs. inputting.		[ ] @Lisa Spagnolo will take concerns to PPC meeting on Apr 24, 2020
6	Wrap-up	Identify next actions	5	Lisa			ACQ/ERM FG members will think about: shared vision of the system? premortem discussion this week direction from PPC re prioritization
7	Parking Lot	To save for future discussion	60/60