2020-07-15 ACQ/ERM FG Meeting notes

Date

Jul 15, 2020 11AM-12:30PM

Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

@Lisa Spagnolo , UC Davis (co-chair)
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA (timekeeper)
@Sarah Sheets , UC Merced (notetaker)
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Maricel Cruz (Unlicensed) , UC Santa Barbara
@Mark Hemhauser (Unlicensed) , UC Berkeley

Not attending

@Susan Boone , UC San Francisco

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting settled, reviewing agenda	5
2	Admin Items	Action Item Checks	5	Lisa S.			@Lisa Spagnolo check on recording availability time limits
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	10	Lisa S.	Certification and Training process - Enter on FG-Specific Chart Project Planning for late summer/fall and COVID-19 related responses FG discussed current constraints with SILS and local responsibilities. Acknowledgement that additional constraints may enter in. Question raised whether “back-ups” may be needed to stay on timeline. SILS Chairs: 7/15 9am - Decision Pages discussion, including Vendor Page w/ revision		All: Fill in where you are in the training process. @Lisa Spagnolo re-introduce the “understudy” option due to broadness of FG scope (both e-resources and acquisitions expertise) via discussion with PPC.
4	Communication Planning	Preparing feedback for Lisa/Carla to Ben/Adrian for project communication from our FG.	10	Lisa S.	Questions/issues to consider. How to communicate your group’s initiatives and milestones to the cohort vs. UC Libraries vs. a general audience. How you feel about the feedback you’re receiving, both within the cohort and from UC campuses through group representatives. Are you pleased with your group’s Confluence space as a communications tool?		All: be thinking about how FG can communicate its activity to cohort, UC-wide, beyond as appropriate. Send items over Slack channel or email (to either Lisa or Carla) by Friday, July 24th.
5	Vision Document	Finalize for Confluence presentation.	5	Lisa S./All	Vision Document - Draft Confluence version on top of earlier version. FG approved statement for Confluence posting, with most recent edits.		@Lisa Spagnolo to incorporate latest suggestions to Vision Statement and finalize for Confluence.
6	Basecamp Review	Review with FG items from Basecamp from other groups, pertinent to scope.	5		P2E update from Laurie - deciding to leave active since ExL originated and may still be needed through data migration prep.		@Carla Arbagey to perform a scrape of new Basecamp ERMs items.
7	Migration Form Questions	Surface any emerging questions for Migration Forms.	10	Lisa S./ All	Migration Form Questions as standing item will turn to Configuration Forms as project moves forward. PPC discussion is how FGs may review Configuration Forms on any areas to development as recommendations for Vanguard sites (i.e., earlier in the timeline before sites need to submit to ExL). Alma campuses have parked migration form examples in Google. Feel free to ping Slack with questions as your campuses develop your forms. Show Alma EDI tab briefly here (Lisa S.)		@Lisa Spagnolo to review configuration forms to bring to 7/22 call.
8	Planning for Assessment/Testing for Vanguard	Continuing discussion for assessment and testing from FG perspective.	25	All	PPC Testing Discussion update from Lisa S. - understood that non-Vanguard FG members will likely be involved in testing. Working out protocol for requesting - we may need to develop the “case.” Review/Discussion of Draft Test Cycle Guidelines and Sample Test Plan from Lisa W. Draft guidelines introduce type of testing (unit test for data fields, functional testing, integration testing) Time estimation useful for assessing how long items may take (e.g., a quicker checklist vs. more prolonged coordinated testing) See Issues/Questions, evolving into document to capture testing items. Ongoing tasks to pull from our Decisions Pages, Phase 3 identified items, our Phase 4 documents (see esp. comments). Developing areas of testing integrating the concepts from the test cycle guidelines and sample test plan. Can take a subset of an area (identified on second tab) and build out what would be needed for unit testing, functional testing. What are the minimum acceptance criteria for our areas?
9	Wrap-up	Identify/confirm next actions	5	All
10	Parking Lot	To save for future discussion	80/80