2020-09-30 ACQ/ERM FG Meeting notes
Date
Sep 30, 2020 11AM-12:30PM
Zoom:
See calendar item or inquire with Chair for Zoom details.
Attendees
@Lisa Spagnolo , UC Davis (co-chair)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz (notetaker)
@Holly Eggleston (Unlicensed) , California Digital Library (timekeeper)
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara
Not attending
Future agenda items
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
---|---|---|---|---|---|---|---|
1 | Assemble | Getting settled, reviewing agenda, roles | 3 |
|
| ||
2 | Admin Items |
| 3 | Lisa S. | 11/18 - 2 hour check in from 11-1 10/1 - ExLibris office hours are focusing on SCP. Topic is bib records and overlaying onto activated collections |
|
|
3 | Updates: specifically from PPC (and other SILS groups) | Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG. | 9 | Lisa S. / others | No PPC Meeting 9/25 - focus on testing; for future meetings PPC is asking for items of note by Wednesday of the week, if no items are brought up the Friday meeting will be cancelled. SILS Town Hall Reminder: our FG presentation is on 12/15 |
|
|
4 | Basecamp Review | Review with FG items from Basecamp from other groups, pertinent to scope, including timeline. | 5 | Lisa S./ All | Quick review of known items. Funds: note that if a fund has $0 allocation it will not show up in drop-down lists. There is a global setting that can be changed to allow over-expenditure. Moving forward we are shifting our Basecamp review to more global/over-arching items; FG members can bring to our attention local issues of note if we need to check in on it. 9/30: New items with AEFG tag. UCB may not be able to generate Millennium invoice post data in Alma. There were also issues with searching by ERP number |
| All: keep a lookout for Basecamp items/local issues of note to our FG
|
5 | Resource Management Test Items | Review RMFG items for Acq/ERM FG consultation. Begin discussion and action plan for items to meet RMFG due dates. | 15 | Lisa S. / All | (Additional item re: bibliographic records with due date later in December.) P2E favors the 856 in the holdings and item records over the bib 856 for creating portfolios. NZ inherits any 856’s in the record.
|
| Lisa S. to set up time for extra discussion for the 10/7 decision, and set up document where we can gather all observations about the 856 field. |
6 | Data Migration Testing / and Preparing for FG Testing | Determine actions/ assignments/ subgroups for FG Vanguard testing. | 30 | All | FG Testing - Finalizing Structure
|
| Alma users: do you like using the print standing order order type? Lisa S. to set up poll for extra subgroup sessions
|
7 | Consortial Workflow Subgroup | Determining next steps following 9/24 subgroup on consortial workflows. | 10 | Lisa S. / Holly / all | Summary of discussion. Next actions for areas not fully addressed. Intersection with general testing as above. Working with UCSD and their payments to CDL - additional discussion needed regarding recharge and centralized payment? What are harmonization recommendations? Holly has created a document and will be sharing it. FG to review and provide feedback. |
|
|
8 | Fiscal Close Planning | Brief item on fiscal close for FY21. Action item to gather campus dates. | 5 | Lisa S. | Capture of key fiscal close dates on campuses via central document. Projected go-live is 7/21, there is a technical services freeze for 6-8 weeks preceding that, so we need to know which dates the campuses use as their cut-off - which date is typically your fiscal year snapshot?
|
| All: Fill out central document on fiscal close dates for your campus |
9 | Wrap-up | Identify/confirm next actions | 5 | All |
|
| |
10 | Parking Lot | To save for future discussion | 85/85 |
|
|
|
|
The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu