2021-11-03 ACQ/ERM FG Meeting notes

Date

Nov 3, 2021 11:00AM-12:30PM

Attendees

@Lisa Spagnolo, UC Davis (co-chair/convener)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA (notetaker)
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (co-chair, timekeeper)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Susan Boone , UC San Francisco
@Lisa Mackinder , California Digital Library
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not attending:

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated, reviewing agenda, roles	2	Lisa S.
2	Admin Items	Announcements Other	3	Lisa S.			Remember to check/add your out dates in our tracker
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	5	Lisa S. / Others	PPC : no meetings 10/29 TSELG should be discussing our licensing doc at 11/4 meeting. Others
4	Reviewed MVP Work	Review/refinement of past decision pages and related functional areas for updates, additional documentation, etc. 11/3: identify next actions. How to best support re-engineering Alma-borne workflows for NZ and IZs? How best to transfer from Phase 4 to governance structure?	15	All	E-Resources-related (e.g., 001 and 002) - notes from previous discussions for reference. CDL recharges: coordinating with identifying CZ collections for attaching campus POLs 11/3 workshop time? Reporting Codes: testing use for CDL/campus Analytics - what is needed to confirm this as use case for intended NZ-IZ connection? what are local campus needs? Progress report - able to get to point of building an Analytics report? - NOTE - no Analytics in Sandbox - need to test in production environment Any 003 Import Profiles adjustment, other RMFG-coordinated pieces: capture doc See New Update Document for these issues. NEXT ACTION: Lisa S. to incorporate updates into 003 Decision Page. To distribute via: AEFG members, ILSDC, PPC? Probably not ICs - best way to get to appropriate people if adjustments have not already been made.	Definitely need more testing in Sandbox for CDL recharge/license linking options, but everything looks so labor intensive right now we don’t anticipate CDL wanting to change anything this year - just do what we know for now while we explore “best practice” options for later years. But reporting/Analytics elements will need testing in Production.	@Lisa Mackinder Consult with Adriana and Gem to see if needs can be met with one reporting code reserved for CDL use @Lisa Spagnolo Look for examples of e-inventory reports to see if stats using MMSIDs would allow CDL to gather information that might otherwise be captured in a reporting code @AEFG [anyone] consult with staff members who are doing this work (import profiles/record loading) for any changes that need to be made to the decision page @AEFG: Testing POLs in sandbox for: CDL recharge POLs for AIP, ACS, Karger Taylor & Francis journal Tier 3 POL with reporting code TF-TEST
5	Electronic Resources Updates	Ensure AEFG awareness of subgroup activity, major issues for review/input.	15	Lisa S. / Lisa M. /	Outbound Linking Workshops - wrapped on 11/2 Spreadsheet of updates to be maintained on weekly basis. SFX Server message sent to ICs and All-Cohort 10/19. 10/27 is contract end date. Alison and Lena will discuss details of de-commissioning the SFX server with ExL - still up. Hand-off/transition feedback from group re: communication for rest of Phase 4, CKG, etc. Other e-resources related: Follow-up on CDL multi-part packages. Sent to Discovery FG Co-Chairs 10/18 with 11/1 input deadline - extended to be due Friday 11/5.	We see value in keeping the E-Res group in some form (and largely continuity in membership) but naming and format (“SILS”, CKG, etc.) still under discussion
6	Off-boarding	Recurring item; review of hand-off documentation status - taking spreadsheet into building out issues in summary documents;	40	Lisa S.	Post Mortem (first pass) Hand-off (template doc) Documentation (review of Google Drive space) - Folder Created for when we start to move things 10/13: Discussion of what we would propose removing - see guidance in Hand-off template doc. 10/27: Look at spreadsheet for Work Handoff and supporting doc placeholders for CDL/Campus data; Reporting/Analytics; and Licensing. 11/3: more spreadsheet and documents above Subgroup assessment: recommendations for post-Phase 4 engagement. Additional component: electronic resources impact statement - draft in progress.	Need to flesh out recommendations for incoming group what we think still needs work. Also, impact of what’s still not figured out or in flux as we only very gradually get a handle on what Alma DOES (despite our best intent).	Access to Google doc folder available until Dec 23, 2021 For moving forward: substantive content only; the rest can be archived AEFG [all] think about recommendation for ER subgroup in Phase 5, for future discussion
7	Wrap-up	Identify/confirm next actions	5	All	Another show and tell? (wider group than AEFG members workshop) Possible topics: fund management, recharges, EDI invoicing Does Thursday, 10-11 work for recurring time through Phase 4? Excepting 11/11 and 11/25.
8	Parking Lot	To save for future discussion	85/85		Removed: placeholder notes on licensing, EDI invoicing, Analytics.