2020-06-12 ACQ/ERM FG Meeting notes

Date

Jun 12, 2020 11AM-12:00PM

Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

@Mark Hemhauser (Unlicensed) , UC Berkeley
@Lisa Spagnolo , UC Davis (co-chair)
@Paula Pascual , UC Irvine - joining a little later
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting settled, reviewing agenda	5	Lisa S.
2	Admin Updates	Updates since last meeting.	5	Lisa S.
3	P2E Discussion - including Decision Page on P2E	Developing understanding of P2E process and implications for migration for various record types/fields. Developing recommendations for P2E data due in the migration calendar; beginning of testing plan for Vanguard.	45	All	Decision Page: P2E Recommendations for Vanguard P2E Lessons Learned Google Document Basecamp Copy on Google Drive: Coverage 856 $3 Alma-site members shared P2E components of migration forms (Santa Barbara and Irvine), and ramifications for order records, encumbrances (zero encumbrance on child record of package, for example). Discussion of post-migration clean-up, and reference to both Ex Libris documentation and other libraries/consortia documents. Identifying recommendations knowing that people are preparing P2E data: Concern with records that contain both P and E . Possible recommendation: Split into separate records as able (pre-migration clean-up - does not need to be comprehensive or rushed) Identify titles that can’t be split, and perhaps test: a) including in P2E (per Ex Libris recommended path, will create Electronic and leave Print); b) not including in P2E (will migrate as Print, and would need to set up Electronic post-migration) Coverage - Review of ILS-based data and SFX-based data		Those who are at sites having already migrated to Alma - share your migration forms if you would like - email Lisa S. @Holly Eggleston (Unlicensed) For CDL Discussion - check assumption that recommendation for SCP data for local migrations (deleting SCP bib or SCP 856 if local access also exists) holds for consortial migration (clarifying for NZ-IZ). Will build out Decision Page during next call 6/17.
4	Wrap-up	Identify next actions	5	Lisa S.
5	Parking Lot	To save for future discussion	60/60		From 4/29: POL #s/vendor IDs unique - need to figure out how to not conflict on importing vendor/order data (after Vanguard) Note that other items from the critical decisions sheet have been made into rough decision pages on Google docs. Do any dovetail with current discussion? Accessing fund reports & budgets is critical – we need a demo from a campus that has already migrated, but may not need a decision page. SUSHI integration - CDL/NZ vs. IZ. How do credentials from CDL get migrated? What happens in consortial environment when local campuses activate CZ collections? (from 3rd party integration item 5/27)