2021-02-17 ACQ/ERM FG Meeting notes

Date

Feb 17, 2021 11AM-12:30PM

Zoom: See calendar item or inquire with Chair for Zoom details.

Attendees

@Lisa Spagnolo , UC Davis (co-chair)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA (timekeeper)
@Sarah Sheets , UC Merced (notetaker)
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not Attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated, reviewing agenda, roles	5
2	Admin Items	Announcements Action Item Checks	5	Lisa S.
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	15	Lisa S. / others	No PPC Meeting 2/12 Feedback to Discovery FG sent. OCLC item - in progress from PPC perspective as well Other groups. CDI, ILSDC, IC, etc. Any Town Hall follow-up?		@Lisa Spagnolo to touch base with Josephine as to decisions on CDI implementation. @Lisa Spagnolo to start an Analytics Decision page and consult with PPC.
4	Upcoming Sessions	Review upcoming sessions involving AEFG and planning/preparing.	15	All	2/18: Import Profiles Session 3/5: Carla/Lisa with SILS WG 3/25: Fiscal Close Session See Fiscal Close document at https://docs.google.com/document/d/1BCK1ggY33QYAMoTF8UIiK_QvDMpxu73uCW4ddAYuVH0/edit Outline for Fiscal Close Session topics to cover Testing to confirm Alma functionality and include in documentation/slides/support.		@Lisa Spagnolo we should add more info in our document for extending the fiscal year, so everyone can back date CDL recharges in particular [DEFER: for separate documentation/session content] Alma campuses to resurface how they handled unloaded records @Susan Boone to sound out ICs as to communicating scope of Fiscal Close freeze.
5	Testing Planning (combined with last week’s MVP item)	Work plan/assignments for first batch of work (next couple of weeks). How best to schedule/pace various deliverables for various items on MVP?	30	All	Links From PPC 1/29: Testing Worksheet for PPC from Vanguard Collaborative Workflow Testing (initiated by RMFG/Discovery/AEFG before winter holiday break) Test Load testing processes and procedures Moratorium on Bib/holdings/NZ impact work is still to Feb 25. See PPC MVP spreadsheet 2/17 Notes:	2/3 decision: Decision page should consolidate work data and training documentation to mitigate proliferation of worksheets Decisions on NZ overlay policy needs to come FAST so we can test anything for Acq ingests. New Decision Pages: Campus Purchase Order Practices (AEFG-MVP-002) Best Practices for Reporting Broken Links in CDL/SCP Records (AEFG-MVP-008) (Go-Live) Electronic Resources Practices - Linking IZ orders to relevant CDL e-collections (MVP 001) (Go-Live) Vendor bib records/overlay rules and Import Profiles - AEFG w/ RMFG (MVP 003)	@Lisa Spagnolo to follow up with our MVP overlap with other groups - in progress. @Lisa Spagnolo and @Carla Arbagey to build out Day 1 MVP items into Decision Page placeholders. Campuses to get bearings in Test instances.
6	Wrap-up	Identify/confirm next actions	5	All
7	Parking Lot	To save for future discussion	75/75		Circle back to Shared Vendors outcomes - from 12/9 meeting notes (https://uc-sils.atlassian.net/l/c/dFGWARAe ) Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. Training placeholder: Possible sessions: fiscal close prep (submitted by LCS), outbound linking (needs confirmation of SFX availability)