2020-05-13 ACQ/ERM FG Meeting notes

Date

May 13, 2020 11AM-12:30PM (will end early if able)

Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

@Mark Hemhauser (Unlicensed) , UC Berkeley
@Lisa Spagnolo , UC Davis (chair)
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (notetaker)
@Judy Keys , UC San Diego (timekeeper)
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting settled, reviewing agenda	5	Lisa
2	Admin Items	Action Item Checks (sandbox access) Co-Chair follow-up Vacations/Out moved to Google Drive	5	Lisa	Google Drive updates: started FG-specific resources sheet, rough draft of Decision Pages See Ex Libris Recording & Slides from Intro to Zones Call Training: see Google Doc for links to ExL Acq & E-Res focused documentation		Think about servings as a co-chair of our FG and let Lisa S know
3	Updates: specifically from PPC	Shared understanding of PPC activities, including what is routing to our FG.	15	Lisa	Intro to Zones. Main issues. Next steps. Resource Fulfillment FG - local fields - coming through campus groups - not for FG. Data Cleanup group is working on this as well. Overview of SCP Item (to discuss in detail below)		@Lisa Spagnolo to follow up with @Susan Boone as to how to organize training. - IN PROGRESS @Lisa Spagnolo to share Intro to Zones recording.
4	Decision Page - Vendors Discussion	Discussion of item from ILSDC regarding Global Vendor Information in NZ. Show-and-tell in Sandbox for vendor records.	25	All	Decision Page Vendor Records in the Network Zone Sharing Vendor Info in NZ (ExL doc) Lisa to provide update from Catherine B. re: due date (message out 5/12) Discussion: How should we use sub-accounts in vendor records? All institutions can have sub-accounts How to handle recharges to CDL It is hard to tell which fields would stay local or which would impact the NZ record, but user w/o NZ editing permission will see these greyed out especially financial system code Sandbox Brill vendor is displaying an interface; we thought this was not viewable in the NZ Will CDL need their own IZ?		@Lisa Spagnolo to follow up w/ Catherine B. on FG input on vendors item and timeline. - IN PROGRESS Everyone: continue to look at vendor records in the NZ and think about answers to the questions on the decision page so we can make a decision for next week’s meeting
5	Review of Additional Decision Pages from PPC/IC, and converted from Critical Issues.	Triage of next actions and how to organize work.	25	All	Decision Page: SCP, SFX, and related resource records handling for eResource records in NZ - VANGUARD - how we handle SCP records and how the NZ will get built Links to additional Decision Pages as Lisa S. creates (late 5/12-early 5/13) P2E Lessons Learned Google Document Discussion: Question: do we know, or have a timeline, of implementation tasks that need to be done in order? Yes, it’s in Basecamp with ICs; records loaded based on who holds the master bib record for NZ. What about other types of records? (order, checkin) How are campus vs. consortial holdings (portfolios in Alma lingo) going to be handled when we have multiple access points for the same resource? What if we decide not to use Global Vendors? What do we want to accomplish for next week?	Form a subgroup to look at questions and answer via Google Doc	@Lisa Spagnolo Will look into finding the schematic/tree of when various record type are migrated @Lisa Spagnolo Will build out the P2E decision page and add link to Slack @Lisa Spagnolo will park copy of SCP/SFX Decision Page in Drive for “exploratory work” on questions before entering in Confluence version. Sub-group @Lisa Spagnolo@Paula Pascual@Holly Eggleston (Unlicensed) @Lisa Spagnolo will review Alison’s CDL-related implementation docs in Basecamp for FG-accessible schematic of CDL data stores/workflow.
6	Wrap-up	Identify next actions	5	Lisa
7	Parking Lot	To save for future discussion	80/80		From 4/29: POL #s/vendor IDs unique - need to figure out how to not conflict on importing vendor/order data (after Vanguard)	Tabled for next meeting